Independent Contractor Agreements (ICAs)

Independent Contractor Agreements (ICAs) are designed to outline the agreement of services to be provided, the payment terms of those services and generally, to protect both the University and the supplier’s interests in the performance of the services.  Please see the attached Purchasing Services Directory for further assistance in this area.

ICA forms are available on the Purchasing Online Forms Site 

IS THE WORK CONSIDERED EMPLOYMENT?

Very often, it is not an ICA that is required to have services performed, but simply an employment form.  Canada Customs and Revenue Agency provides four test areas that are used to weigh whether the service provider would be considered an employee or an Independent Contractor.  These tests would generally weigh in favor of employment if...

1) The work is being performed on University premises or on University equipment
2) The worker is under the supervision and control of the University
3) The worker is paid regardless of results achieved, and
4) The work is on-going and is for an indefinite period of time.

This is a generalization of the test areas. Far more information would be required to make an informed decision.  Employment should always be considered as your first choice.  Please see the attached Purchasing Services Directory for further assistance in this area.

IF YOUR NEEDS CANNOT BE MET BY THE ABOVE PURCHASING PROGRAMS, AND DO NOT FALL INTO THE ICA OR EMPLOYMENT CATEGORY OF SERVICES, YOU WILL NEED TO COMPLETE A REQUISITION TO PURCHASE  AND FORWARD THIS REQUISITION TO PURCHASING SERVICES.