Hotel Authorization Form

Please enter the form number at the right hand side of this page as the reference number (HAxxxxx) on the Hotel Authorization Form.  This form is not valid if not completed with a form number.

  Hotel Authorization Form

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INSTRUCTIONS:

• Only the hotels listed on the Hotel Authorization Form (HA) are authorized to bill the University directly for accommodation expenses for visitors.

• The originating department should make the initial reservation by phone and follow up by mailing or faxing the HA form to the hotel and Travel Services as a confirmation prior to the arrival of the guest.

• When bookings are made, the following information must be obtained.
               - HA number
               - Department Number
               - Name of person making the booking
               - Phone number of the person making the booking

• The Hotel Authorization form is for accommodation expenses only.  Mini bar, laundry, liquor and movie charges are not covered by the University.

• Banquets, meetings and related expenses may not be charged on a hotel authorization. These expenses should be processed on a purchase requisition and sent to Purchasing for processing.