University of Manitoba

U of M - Administration - Financial Services - TRAVEL SERVICES

TRAVEL SERVICES

Travel Services is located at 405 Administration Bldg!

 

Here are some links to important guidelines to be observed by Faculties/Units and Departments:

 

Travel Policy
Concur Access Procedures
Concur Quick Guide
Concur Travel and Expense Guide
Cash Advance Guide
Elimination of Paper Travel and Business Expenses Claims

Concur Resources:

 
 

Some important reminders:

  • Use of the Integrated Travel and Expense Management Tool (Concur) is mandatory for all employees.
  • Training is required before access to the tool is granted. Training is available online in six webinar modules lasting approximately one (1) hour as well as continuing in-class sessions.
  • CWT (Carlson Wagonlit Travel) is our exclusive travel agent and will continue to facilitate international, northern, group and complex domestic flights directly. CWT is available by phone at
    1-866-855-9850 or by email at Uofmywg.ca@contactcwt.com
  • Unit Experts are the first point of assistance for all faculties/units/departments and support staff.
  • WestJet is the University's preferred carrier.
  • Paper claim forms are no longer accepted from UofM employees. Only students and/or guests should be submitting expenses on the new Guest/Student Travel and Business Expense Claim form.
  • FAQs are available on the Travel Services website.
  • Concur Help Desk support is available at 204-480-1001 or travelassistance@umanitoba.ca between the hours of 8:30 am - 4:30 pm, Monday to Friday.

 

 Reports now available in Concur:

  • PLEASE NOTE: In order to use or have access to the reports, you must be listed as the Business Intelligence Manager (BI) for your department/faculty. Please contact Aurora Finance Customer Service if you have any questions.

 

 

The Management Operating Report (MOR) - Can be used to support the monthly reconciliation of expenditures in BANNER/FAST.

The RN# Look Up Report - Can be used in tracking down WHO a particular RN# or expense report belongs to in your faculty

Default Approver and BI Manager Listing Report - Can be used to audit your area's default expense report approvers and BI managers

 

 

Benefits of using Concur seen to date:

  • Concur is accessible to users 24/7 and 365 days a year.
  • Travelers have full visibility of their choices in booking options for air, hotel and car rental.
  • Claimants are able to track the status of their expense reports and view the complete audit trail.
  • Reimbursement to UofM employees for out-of-pocket expenses are faster.
  • Automated processes and messaging within Concur informs and supports users to be aware of, and understand UofM Travel Policies and Procedures.

 

Further system modifications and improvements will be done on an ongoing basis, so please keep giving us your feedback. You can reach Concur Help Desk Support at 204-480-1001 or e-mail travelassistance@umanitoba.ca.

 

 



© UNIVERSITY OF MANITOBA
Travel Services
405 Administration Building
University of Manitoba, Winnipeg, MB  R3T 2N2 Canada
Tel 204-272-1659  Fax 204.474.7925  Email processo@umanitoba.ca