1.0 Reason for Policy

To provide a formal recognition of student's co-curricular activities through a co-curricular record (CCR). The CCR is a formalized university certified record of University approved and facilitated activities that support student development in venues that are not for academic credit. The CCR will be received by students alongside the academic transcript, as a clear statement of involvement in activities that support holistic student development.

2.0 Policy Statement

2.1. Apart from a student's academic learning, experiences in campus programs that are of a developmental nature are considered desirable as part of the university experience, and as such, warrant recognition. This recognition shall take the form of the CCR.

2.2. Areas of recognition that shall be recognized on the CCR shall include: Governance, Leadership, Service Learning, Awards and Participation/Volunteerism.

2.3. Student participation in Governance activities, currently recognized on a student's transcript in accordance with the Policy on Student Recognition for Committee Participation, as approved by Senate in 1979, shall be recognized on the CCR as of September 2010.

2.4. Activities recognized on the Transcript Annex as of June 2010 will be recognized on the CCR as of September 2010.

2.5. Program participation shall not be noted on the CCR for any activity completed prior to September 2010 that was not previously recognized on the Academic Transcript or Transcript Annex.

2.6. University of Manitoba co-curricular programs may appear on the CCR following application of the relevant department/program and approval of the CCR Review Committee. Departments and/or programs must apply to be recognized on the CCR.

2.7. The Co Curricular Record Review Committee shall approve applications for recognition and review all programs recognized on the CCR on an annual basis.

2.8. The Co Curricular Record Review Committee shall consist of:

• Assistant Director, Student Life
• Registrar
• Representative from UMSU
• Representative from the Career Services
• Representative from the Council of Student Affairs

2.9. A supervising staff member, faculty member, UMSU representative, or GSA representative must verify student participation in order for the student to gain recognition on the CCR.

2.10. To be recognized under the category of Governance on the CCR, students must:

2.10.1. Be an active member of the University of Manitoba Board of Governors, Senate, Faculty Council, Department Council, Presidential Committees, Faculty/School Student Councils, UMSU Council, GSA Council, or their related standing, ad hoc and sub-committees.

2.10.2. The term "active" will be assessed by the chair or designated representative of the body concerned using the following general guidelines:

2.10.2.1. Attendance at 66% of the meetings in the academic year.

2.10.2.2. The body must convene at least three times per year.

2.11. To be recognized under the category of Leadership on the CCR:

2.11.1. Programs must be under the direction of a University of Manitoba Faculty, Department, administrative unit, UMSU, or GSA.

2.11.2. Programs must not be for academic credit.

2.11.3. Programs must have stated developmental outcomes for students at the onset of program launch.

2.11.4. Programs must demonstrate that students acquire and utilize skill sets providing opportunity for professional and self-development.

2.11.5. If students receive monetary compensation for the position, the amount is not reflective of the amount of time the participants dedicate to said program.

2.12. To be recognized under the category of Service Learning on the CCR:

2.12.1. Programs must be under the direction of a University of Manitoba Faculty, Department, administrative unit, UMSU or GSA.

2.12.2. Programs must not be for academic credit.

2.12.3. Programs must engage in project work that impacts a community and is developed in consultation with a community partner.

2.12.4. Programs must include an orientation prior to program commencement that is of appropriate length compared to the duration and intensity of the Service Learning Program.

2.12.5. Programs must included personal reflection that is of appropriate duration and intensity to the Service Learning Program.

2.12.6. Programs must included post-program debriefs in regards to the lessons learned, and implementation of knowledge acquired as a result of the program that is of appropriate intensity to the Service Learning Program.

2.13. To be recognized under the category of Volunteerism/Participation on the CCR:

2.13.1. Programs must be under the direction of a University of Manitoba Faculty, Department, administrative unit, UMSU or GSA.

2.13.2. Programs must not be for academic credit.

2.13.3. Students must commit a minimum of 10 hours to program/activity.

2.13.4. Students must not receive monetary remuneration for participation.

2.13.5. Program must provide training/orientation in regards to skills required to fulfill the Volunteer/Participation prior to program commencement.

2.13.6. Program must contribute to the University community and/or the community at large through the student’s commitment to the selected program.

2.14. To be recognized under the category of Awards on the CCR:

2.14.1. The award must not already be recognized on the University of Manitoba Transcript.

2.14.2. The award must be received for contributions and achievements to programs under the direction of a University of Manitoba Faculty, Department, administrative unit, UMSU or GSA.

3.0 Accountability

3.1. The University Secretary is responsible for advising the President that a formal review of the Policy is required.

3.2. Student Affairs is responsible for the functioning, approval and promotion of the Co Curricular Record through the Office of Student Life and the Registrar’s Office.

4.0 Secondary Documents

4.1. The Vice-President (Academic) and Provost may approve procedures, which are secondary to, and comply with this Policy.

5.0 Review

5.1. Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is June 23, 2020.

5.2. In the interim, this Policy may be revised or rescinded if:

5.2.1. the Approving Body deems necessary; or

5.2.2. the relevant Bylaw, Regulations or Policy is revised or rescinded.

5.3. If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

5.3.1. comply with the revised Policy; or

5.3.2. are in turn rescinded.

6.0 Effect on Previous Statements

6.1 This Policy supersedes STUDENT RECOGNITION RE COMMITTEE PARTICIPATION, March 9, 1976

7.0 Cross References

None