Governing Documents: Academic
POLICY:
VOLUNTARY WITHDRAWAL
Effective Date:
February 1, 1977
Revised Date:
May 13, 1993, December 7, 2005
Review Date:
 
Approving Body:
Senate
Authority:
 
Implementation:
 
Contact:
Office of the University Secretary
Applies to:
All
Preamble

The Registration Revision period at the beginning of each term allows essentially unrestricted course and timetable changes providing sufficient opportunity for students to plan their schedules with both academic and personal circumstances in mind. Given that such planning is desirable and should be encouraged, courses dropped during these periods shall not be counted as withdrawals or referred to on student histories.

General Policy
  1. The Registration Revision period shall be extended to the end of the second week of classes in both terms. Courses dropped during this period shall not be regarded as withdrawals and shall not be recorded on official transcripts or student histories.

  2. After the Registration Revision period, students shall be allowed voluntary withdrawals (VWs) which shall be recorded on official transcripts and student histories.

  3. The following dates have been adopted as deadlines for voluntary withdrawals:

    a) the Voluntary Withdrawal deadline shall be the 48th teaching day in both first and second term for those half courses taught over the whole of each term;

    b) the Voluntary Withdrawal deadline for full courses taught over both first and second term shall be the 48th teaching day of the second term; and

    c) the Voluntary Withdrawal deadline for full and half courses taught during Intersession, Summer Session, or during other special schedule shall be calculated in a similar manner using a pro-rated number of teaching days.

    N.B. Consult the Academic Schedule published annually in the University General Calendar for the exact dates each year.

  4. Subject to the provision of satisfactory documentation to a student's Faculty/School of registration, Authorized Withdrawals (AWs) may be permitted on medical or compassionate grounds. AWs will be recorded on the student histories, but will not appear on official transcripts issued by the University.

  5. A Limited Access Policy restricting registration for students who have withdrawn from or previously completed a course shall be determined by the Faculty or school offering the course.

    a) Normally the enforcement of Limited Access Policies shall apply to the two sessions following the session in which the course was taken.