1.0 Reason for Policy

To confer a title of distinction for Libraries' staff of the University who have rendered distinguished service to the University, the profession and have a significant record in professional performance, teaching, research and scholarship.

2.0 Criteria

The title of Librarian Emeritus/Emerita may be conferred, by the Board of Governors, after retirement of any member of the Libraries' staff of the University. Those nominated for the title shall normally have held the rank of Librarian.

2.1 Nominations

Nominations for Librarian Emeritus/Emerita may be submitted to the Director of Libraries, who will submit the recommendations to a special meeting of the Librarians' Council. All deliberations will be in confidential session. The nominations should be accompanied by supporting material showing the candidate's contributions to the University, to his/her discipline, and to the profession. A detailed curriculum vitae should form part of this material.

The Librarian's Council shall vote on the nomination by secret ballot. Nominations that receive an affirmative vote shall go forward to the Chancellor's Committee for review and recommendation to the Board of Governors.

2.2 Length of Term

The appointment of Librarian Emeritus/Emerita is for life.

2.3 Recognition

The honour is the most important aspect of this title. However, it is acknowledged that some individuals holding the title Librarian Emeritus/Emerita may require facilities such as office space. The responsibility for supplying such resources lies with the Director of Libraries.

2.4 Further Information

Nominations should be submitted to the University Secretary, Room 312 Administration Building. Deadline for receipt of nominations is December 31 for consideration by the Chancellor's Committee in January. Further information is available from this office (telephone 474-6167).

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of the Policy is required.

3.2 The University Secretary is responsible for the communication, administration and interpretation of this Policy.

4.0 Secondary Documents

4.1 The Approving Body may approve Procedures which are secondary to and comply with this Policy.

5.0 Review

5.1 Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is January 26, 2020.

5.2 In the interim, this Policy may be revised or rescinded if:

(a) the Approving Body deems necessary; or
(b) the relevant Bylaw, Regulations or Policy is revised or rescinded.

5.3 If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or
(b) are in turn rescinded.

6.0 Effect on Previous Statements

This Policy supersedes the following:

(a) all previous Board/Senate Policies, Procedures, and resolutions on the subject matter contained herein; and
(b) all previous Administration Policies, Procedures, and directives on the subject matter contained herein;
(c) Policy: Librarian Emeritus/Emerita approved September 23, 1999

7.0 Cross References

None