Governing Documents: University Community
PROCEDURE:
DISTINGUISHED PROFESSOR/DISTINGUISHED PROFESSOR EMERITUS/EMERITA
Effective Date:
September 21, 2004
Revised Date:
 
Review Date:
September 21, 2014
Approving Body:
President
Authority:
Policy: Distinguished Professor/Distinguished Professor Emeritus/Emerita
Implementation:
President delegated to the University Secretary
Contact:
University Secretary
Applies to:
Board of Governor Members
Senate Members
Faculty/School Councils
Students
All External Parties
All Employees

1.0 Reason for Procedures

To set our procedures secondary to the Policy entitled "Distinguished Professors/Distinguished Professors Emeritus/Emerita", in connection with:

(a) determining whether a call for nominations of that given year is required;

(b) setting out the call for nomination process to be followed;

(c) scheduling the Committee meeting by conference call; and

(d) recommendation(s) of Committee to the Board of Governors.

2.0 Procedures

2.1

Determining if a call for Nominations for Distinguished Professors is Required

  2.2.1 In the month of August of every calendar year, the University Secretary will do the following:
(a) count the number of Distinguished Professors;

(b) check the retirements of Distinguished Professors, if any;

(c) check the number of Nominations carried forward; and

(d) determine if there is a need for a call for nominations, If no call is
required then the process shall terminate until the following year.
2.2

Call for Nominations

  2.2.1

On or about August 30 of any calendar year a call for nominations shall be made to members of the University Community.

  2.2.2

The deadline for receipt by the University Secretary for Nominations for the title "Distinguished Professor" is October 15 of any calendar year.

  2.2.3

All nominations must be submitted in the prescribed format. The Proscribed format for nominations is outlined in Appendix "A of these Procedures.

2.3

Selection Committee for Distinguished Professors

  2.3.1

All relevant materials regarding Nominations shall be sent to the Committee members.

  2.3.2

All Committee members are to rate nominees and provide ratings to the Office of the University Secretary on or about December 20 of any calendar year.

  2.3.3

The University Secretary will tabulate the ratings of the nominees and make a short list of Candidates, based in the evaluation of the Committee.

  2.3.4

References for the short listed nominees shall be contacted and asked to respond no later than January 31 of a given year.

  2.3.5

The nominations materials for the short listed nominees and the reference letters shall be sent to the Committee members in preparation for the conference call.

  2.3.6

The Committee shall conduct their meetings by conference call as organized by the Office of The University Secretary to determine whether there will be any recommendations of Distinguished Professor to the Board of Governors.

2.4

Recommendation to the Board of Governors

  2.4.1

The Selection Committee shall recommend to the Board of Governors the names of the Candidates for the title "Distinguished Professor".

2.5 Distinguished Professor Emeritus/Emerita
  2.5.1

During July of every calendar year the Office of the University Secretary will determine whether any of the previous Distinguished Professors have retired. When a Distinguished Professor has retired during the previous calendar year he/she will automatically be given the title of "Distinguished Professor Emeritus/Emerita".

  2.5.2

The University Secretary will advise the President and Human resources of the change of title. The title Distinguished Professor Emeritus/Emerita shall be conferred at Convocation.

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of these Procedures are required.
3.2 The University Secretary is responsible for the following:

(a) call for nominations;

(b) providing secretarial, administrative and advisory services to the Selection Committee;

(c) the communication, administration and interpretation of these procedures.

4.0 Review

4.1 Formal Procedure reviews will be conducted every ten (10) years.
4.2 In the interim, this/these Procedures may be revised or rescinded if:

(a) the Approving Body deems necessary, (or the President, where the approving body is the Administration); or

(b) the relevant Bylaw, Regulation(s) or Policy is revised or rescinded.

5.0 Effect on Previous Statements

5.1 These Procedures supersede the following:

(a) all previous Board/Senate Procedures, and resolutions on the subject matter contained herein; and

(b) all previous Administration Procedures, and resolutions on the subject matter contained herein; and

(c) all previous Faculty/School Council Procedures stemming from the Faculty/School Council Bylaw and academic and admission Regulations and any resolutions on the subject matter contained herein.

6.0 Cross References

Policy: Distinguished Professor/ Distinguished Professor Emeritus/Emerita