Signing Authorities for Accounts

POLICY:	SIGNING AUTHORITIES FOR ACCOUNTS
Effective Date:
Revised Date:
Review Date:
Approving Body:	Vice-President (Administration)
Authority:
Implementation:
Contact:	Comptroller's Office
Applies to:	All Staff

---

Expenditures and charges against all University budget accounts, grant accounts and other administered funds can only be accepted when the properly designated signing authority or the designated representative has approved the originating document. This applies to interdepartmental charges, book store charges, printing requisitions, purchase requisitions, system contract requisitions, travelling expense accounts, accountable advances and all payroll forms.

Individuals other than deans, directors, department heads or grantees may be designated as signing authorities from time to time; however, this procedure is only acceptable when approval has been received from the Comptroller. Approval may be assumed on notification to the office of the Comptroller, unless advice to the contrary is received subsequently. In order to maintain proper control over expenditures, it is desirable to keep such applications to a minimum.

It is not acceptable for others to sign the name of a designated signing authority or the names of designated representatives.