Governing Documents: Governance

BOARD COMMITTEES

FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE

Membership

As voting members:

  • The Chair of the Board (ex officio)
  • The Chancellor (ex officio)
  • The President (ex officio)
  • Six additional members elected by and from the Board, ensuring at least one student member and one academic staff member.

As non-voting members:

  • The Vice-President (Administration)
  • One member of the community with the qualification of Chartered Accountant or with senior executive or board experience.

As resource persons:

  • The University Secretary, as Secretary
  • The Vice-President (Academic) and Provost
  • The Vice-President (Research)
  • The Vice-President (External)

Terms of Reference

  1. To elect a Chair and Vice-Chair annually from amongst the voting members of the Committee.

  2. To facilitate consideration by the Board of financial matters by analyzing, commenting upon, and making recommendations to the Board with respect to financial reports and proposals by the administrative officers of the University and other individuals or groups within the University, including but not limited to:
    1. the annual operating budget;
    2. the monthly operating financial statements;
    3. budget adjustments;
    4. the annual operating and capital estimates submissions;
    5. long-term forecasts of budget requirements;
    6. the fixing of all fees which require Board approval;
    7. the general investment policy and the management of the University’s investments;
    8. amendments to resolutions on signing and banking;
    9. reports on the sale and purchase of securities, and additions to trust funds;
    10. requests to the Board for special financial support
    11. the establishment of designated chairs, professorships, and faculty fellowships as may be recommended by the Senate;
    12. the establishment of scholarships, fellowships, prizes, bursaries and other awards as may be recommended by the Senate; and
    13. the acceptance of gifts, grants, bequests, etc.

  3. To facilitate consideration by the Board of administrative matters by analyzing, commenting upon, and making recommendations to the Board with respect to proposals by the administrative officers of the University and other individuals or groups within the University on matters relating to human resources, governing documents and the general administration of the University, including, but not limited to:
    1. governing documents (bylaws, policies, procedures and regulations) relating to the administrative affairs of the University;
    2. mechanisms to evaluate the performance of administrative units;
    3. ancillary services;
    4. the fiscal and non-fiscal components of union contracts and staff benefits proposals

  4. To facilitate consideration by the Board of matters relating to property, facilities and capital projects by analyzing, commenting upon, and making recommendations to the Board with respect to proposals by the administrative officers of the University and other individuals or groups within the University on matters, including, but not limited to:
    1. long-range plans for the development of lands and facilities owned, controlled or administered by the University;
    2. proposals relating to the sale, acquisition and development of land, including building sites;
    3. proposals for building and renovation projects valued in excess of $1,000,000;
    4. policies related to land and facility management and development, including policies regarding tendering and procurement;
    5. matters relating to the physical plant, including deferred maintenance and plant quality.

  5. Term of office is for one year from June 1 to May 31.

Approved by the Board of Governors April 24, 2007.