Governing Documents

The Governing Documents of the University of Manitoba include all Policies, Bylaws, Regulations and Procedures approved by the Board of Governors, Senate and the University Administration. The official versions of all of these documents are contained on this website, and are updated continuously as changes are approved by the Approving Bodies.
All Governing Documents are categorized under the ten subject headings listed on the left-hand side of this page. Clicking on a category will provide a list of all the Governing Documents related to that category. An alphabetical listing of all Governing Documents is also available for ease of reference.

Any questions of a general nature, including guidance related to the development of, and approval process for, Governing Documents may be referred to the Office of Legal Counsel at 204-474-7843. Any questions regarding the specific application and administration of a Governing Document may be directed to the contact listed at the beginning of each Governing Document.

Anyone who is beginning to develop a new Governing Document, or is planning to make revisions to an existing one, is required to complete a Governing Document Proposal Form and provide it to the Office of Legal Counsel for approval.

All Governing Document development templates can be found on the Office of Legal Counsel section of the Website under Governing Documents.


NEED ASSISTANCE FINDING A DOCUMENT?  Clicking this link will open an Excel spreadsheet detailing current document name, its current status, its section location in this website, and its previous policy/bylaw/senate handbook location.


These documents are available in alternate formats, upon request.  Please contact Sandi Utsunomiya at or at 204-474-8174.

New or Updated Governing Documents:


Visual Identity (reformatted January 23, 2017)

Flag Etiquette (reformatted January 23, 2017)

Distinguished Service Award (reformatted January 23, 2017)

Custody and Control of Electronic Devices and Media (reformatted January 23, 2017)

Closed Circuit TV (CCTV) Monitoring (reformatted January 23, 2017)

Intellectual Property (reformatted January 18, 2017)

Financial Aid and Awards (reformatted January 13, 2017)

Archives (reformatted January 13, 2017)

Travel and Business Expense Claims (reformatted January 10, 2017)

Purchasing (reformatted January 10, 2017)

Petty Cash (reformatted January 10, 2017)

Payroll Authorization (reformatted January 10, 2017)

Payments of Scholarships, Bursaries, Fellowships, Research Grants or Prizes (reformatted January 10, 2017)

Invoicing and Collection (reformatted January 9, 2017)

Institutional Costs of Research:  Recovery and Distribution (reformatted January 9, 2017)

Exclusive Suppliers and Administrative Systems (reformatted January 9, 2017)

Administration of Faculty and Emergency Student Loans (reformatted January 9, 2017)

Administration and Control of Operating Funds (reformatted January 9, 2017)

Gifts and Gratuities Offered to University Employees (reformatted December 22, 2016)

Transference of External Grades (revised December 22, 2016)

Responsible Conduct of Research (reformatted December 21, 2016)

Research Centres, Institutes and Groups (reformatted December 20, 2016)

Research Agreements (reformatted December 20, 2016)

Financial Administration and Control of Research and Special Funds (reformatted December 20, 2016)

The Ethics of Research Involving Humans (reformatted December 20, 2016)

Animal Care and Use (reformatted December 12, 2016)

Allocation of Revenues Derived from Plant Varieties Developed at the University (reformatted December 12, 2016)

Special Convocations (reformatted December 12, 2016)

Naming of Academic Units (reformatted December 12, 2016)

Final Examinations and Final Grades (reformatted December 9, 2016)

Definitions of Academic Units (reformatted December 9, 2016)

Chairs and Professorships (reformatted December 9, 2016)

Award of Degrees Posthumously (reformatted December 9, 2016)

Admission Targets (reformatted December 8, 2016)

Admission and Transfer Credit for Students from Colleges (reformatted December 8, 2016)

Use of Computer Facilities (reformatted December 8, 2016)

Student Organization Fees (reformatted December 6, 2016)

Student Advocacy Office (reformatted December 6, 2016)

Senate Committee on Admission Appeals (reformatted December 6, 2016)

Electronic Communication with Students (reformatted December 6, 2016)

Co-Curricular Record (reformatted December 6, 2016)

The University of Manitoba Accessibility Policy and Student Accessibility Procedure (reformatted December 5, 2016)

University Librarian:  Appointment and Review (reformatted November 16, 2016)

Cash Control (reformatted September 15, 2016)

Radiation Safety (revised September 14, 2016)

University Health Service Procedure (revised September 12, 2016)

Faculties, Schools, Professional Colleges, Departments, Divisions and Institutes (revised June 22, 2016)

Promotion of Senior Academic Administrators Outside the Faculty Bargaining Unit (effective June 22, 2016)

Student Accessibility Appeal Procedure (revised June 22, 2016)

Repeated Course (effective September 1, 2016)

Grade Point Averages (effective September 1, 2016)

Authorized Withdrawal (effective September 1, 2016)

Voluntary Withdrawal (effective September 1, 2016)

Responsibilities of Academic Staff with regard to Students (effective September 1, 2016)

Student Discipline (effective September 1, 2016)

Violent or Threatening Behaviour (effective September 1, 2016)

Sexual Assault (effective September 1, 2016)

Respectful Work and Learning Environment (effective September 1, 2016)

Emeritus Appointments for Senior Administrators (effective May 24, 2016)

Distinguished Professor/Distinguished Professor Emeritus/Emerita (effective May 24, 2016)

Transference of External Grades (effective May 18, 2016)

Parking Regulation (effective May 1, 2016)

Senior Scholar (reformatted March 28, 2016)

Senate Committee on Appeals (revised February 3, 2016)