1.0 Reason for Policy

1.1 The purpose of this policy is to define the responsibilities for the acquisition, preservation and disposal of capital equipment.

2.0 Policy Statement

2.1 Equipment includes computers, furniture, vehicles, laboratory and other equipment that was purchased by or is owned by the University of Manitoba. Equipment can be:

(a) free standing;
(b) portable; or
(c) joined to land, buildings or other permanent structures so long as it does
not lose its identity, shape or usefulness upon removal or detachment from its original location.

2.2 Capital equipment excludes personal desktop, laptop, and notebook computers but includes all other equipment that:

(a) has an expected useful life of more than one year, and
(b) has a cost or donated value of $2,500 or more or forms an
essential component of a master unit of capital equipment with at least that value.

2.3 Capital equipment includes equipment acquired by way of capital lease.

2.4 Financial Services is responsible for maintaining a system to track the acquisition, transfer and disposal of capital equipment.

2.5 All purchases and disposals of capital equipment must be coordinated and processed through Financial Services. The Faculty or Unit that acquires capital equipment is responsible for advising Financial Services when the Faculty or Unit purchases, transfers, or disposes of the capital equipment.

2.6 The Faculty or Unit that acquired the capital equipment is responsible for the physical safeguarding and maintenance of the capital equipment.

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of the Policy is required.

3.2 The Comptroller is responsible for the communication, administration and interpretation of this Policy.

4.0 Secondary Documents

4.1 The Vice-President (Administration) may approve Procedures which are secondary to and comply with this Policy.

5.0 Review

5.1 Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is April 23, 2018.

5.2 In the interim, this Policy may be revised or rescinded if:

(a) the Approving Body deems necessary; or
(b) the relevant Bylaw, Regulations or Policy is revised or rescinded.

5.3 If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or
(b) are in turn rescinded.

6.0 Effect on Previous Statements

6.1 This Policy supersedes the following:

(a) all previous Board/Senate Policies, Procedures, and resolutions on the subject matter contained herein; and
(b) all previous Administration Policies, Procedures, and directives on the subject matter contained herein;
(c) Policy and Procedure – 308 Capital Equipment Inventory Control, 309 – Disposal of Surplus Furnishings and Equipment, Policy 311 – Ownership of Research Equipment Purchased for Research Projects

7.0 Cross References

Cross referenced to:

(1) Motorized Vehicles Policy
(2) Financial Commitments Policy
(3) Capital Equipment Control Procedure
(4) Contributions Designated for Equipment