1.0 Reason for Policy

The purpose of this policy is to define responsibility for the cost of services provided by Physical Plant. This includes maintenance of buildings, equipment, and furnishings; delivery services; and caretaking services.

2.0 Policy Statement

2.1 Physical Plant is funded for provision of maintenance, caretaking, and delivery services to the University of Manitoba (all faculties, schools, colleges, academic areas, administrative support units, student organizations, and the William Norrie Centre), in support of its academic and teaching pursuits. These services within the resources available will include:

(a) Maintenance of buildings and integral equipment, including all structural, architectural, mechanical, electrical, and life safety systems.
(b) Provision and maintenance of utilities to buildings and integral equipment.
(c) Maintenance of infrastructure.
(d) Maintenance of grounds, roads, sidewalks.
(e) Caretaking services.
(f) Delivery services to support academic functions or activities.
(g) Maintenance of equipment and furnishings used in the direct delivery of teaching services.

These services will be provided, for a fee, to Ancillary Services including Residences, Food Service, Bookstore, Parking Services; University tenants; St. John's College Residence, Chapel, and Cafeteria. All of the costs involved will be charged to those organizations. Please see "Physical Plant Service Requests and Charging Procedures" for specific details.

Remote research stations are generally self-sustaining in terms of building and equipment maintenance, maintenance of grounds, roads, sidewalks, and caretaking services. However, if the service needs of these facilities are beyond the capabilities of on-site / local personnel, Physical Plant will provide support as resources allow.

2.2 Organizations or individuals which are funded for research purposes, and those organizations which are income producing, are responsible for:

(a) Maintenance of furnishings and equipment which are not an integral part of the building structure, and which are being used for research or income producing activities.
(b) Delivery services used to support research or income producing activities.

2.3 Supply and installation of new furnishings and equipment, which are not an integral part of the building structure, is the financial responsibility of the faculty, support unit, or organization.

2.4 Services which are normally provided by Physical Plant but which may be requested by a faculty or support unit to be provided more frequently than Physical Plant's resources will permit, will be the financial responsibility of the requesting department:

(a) Items which are an integral part of a building and which are normally maintained by Physical Plant, may be replaced or upgraded at the expense of the requesting department, if the replacement or upgrade is not required due to "normal wear and tear", but is required for cosmetic or convenience reasons.
(b) Caretaking services, additional to scheduled services, may be charged to the requesting department, depending upon the availability of resources.

3.0 Accountability

3.1 The University Secretary is responsible for initiating a formal review of this Policy and Secondary Documents.

3.2 The Vice-President (Administration) is responsible for implementation and compliance with this policy.

4.0 Secondary Documents

4.1 Administration may approve Procedures, which are secondary to and comply with this Policy. See Physical Plant Service Requests and Charging Procedures

5.0 Review

5.1 Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is May 12, 2021.

5.2 In the interim, this Policy may be revised or rescinded if:

(a) the Approving Body deems necessary; or
(b) the relevant Bylaw, Regulations or Policy is revised or rescinded.

5.3 If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or
(b) are in turn rescinded.

6.0 Effect on Previous Statements

6.1 This Policy supersedes the following:

(a) Policy: Physical Plant Charging (November 1, 1990)

7.0 Cross References

Physical Plant Service Requests and Charging Procedures