1.0 REASON FOR PROCEDURE(S)

To set out the procedures for secondary to the Policy: Naming of Academic Units in connection with:

a) the naming of an academic unit; and
b) the termination of name use of an academic unit.

2.0 PROCEDURE(S)

2.1 Process for Naming an Academic Unit

2.1.1 In naming an Academic Unit, the following process shall be followed:

2.1.1.1 The members of the Governing Council of the Academic Unit being named shall vote on the naming proposal. Such a vote shall be conducted by secret ballot at a duly called meeting of the Unit's council. If approved by a majority of the members present and voting, the proposal, and all relevant background materials shall be forwarded to the University Secretary.

2.1.1.2 The Senate Committee on Honorary Degrees shall consider the recommendation of the Unit's council on the proposed naming and make a recommendation of the Unit's council on the proposed naming and make a recommendation to Senate.

2.1.1.3 Senate shall consider the proposed naming in closed session and vote to recommend that the Board of Governors approve the naming, subject to, if applicable, "the University executing a mutually agreeable agreement with the benefactor(s)".

2.1.1.4 The Board of Governors shall then, in closed session, consider the proposal and vote on its approval. The Board of Governors has the ultimate authority on the naming of an Academic Unit.

2.2 Termination of Name Use

2.2.1 The President may recommend that the Board of Governors:

a) determine, in a closed session meeting:

i) that the actions or conduct of any person(s) for whom an Academic Unit is named are materially immoral or unethical in nature; or
ii) if such person(s) has displayed a lack of integrity that would cause the University embarrassment; and

b) decide whether such matters warrant the withdrawal of the name.

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of the Procedure is required.

3.2 The University Secretary is responsible for communication, administration and interpretation of these procedures.

4 .0 Review

4.1 Formal Procedure reviews will be conducted every ten (10) years. The next scheduled review date for this Procedure is January 30, 2017.

4.2 In the interim, these Procedures may be revised or rescinded if:

(a) the Board of Governors deems necessary; or
(b) the relevant Bylaw, Regulation(s) or Policy is revised or rescinded.

5.0 Effect on Previous Statements

(a) all previous Board/Senate Procedures and resolutions on the subject matter contained herein; and
(b) all previous Administration Procedures and resolutions on the subject matter contained herein; and
(c) all previous Faculty/School Council Procedures stemming from the Faculty/School Council Bylaw and academic and admission Regulations and any resolutions on the subject matter contained herein; and

7.0 Cross References

Policy: Naming of Academic Units