To set out Procedures secondary to the Policy entitled "Research Agreements" in connection with:

(a) proposals for Research Contracts; and
(b) the acceptance of all Research Agreements.

2.0 Procedures

2.1 Proposals for Research Contracts 

2.1.1 Any Principal Investigator who wishes the University to enter into a Research Contract with a sponsor must prepare a proposal which includes, at a minimum, the following information:

(a) a statement of work;

(b) identification of the individuals who will be doing the work and the facilities to be used; and

(c) a project budget, including provision for the recovery of indirect costs in accordance with Policy: Recovery of Indirect Costs.

2.1.2 If the Principal Investigator, or a member of his or her immediate family, has a financial or other interest in the sponsor, this interest must be disclosed to the unit head in the proposal, in accordance with Policy: Conflict of Interest, as amended from time to time or such similar policy as may be applicable.  

2.1.3 Prior to being forwarded to a sponsor, proposals for Research Contracts must be:

(a) submitted for review to the Office of Research Services;  

(b) approved by the Vice-President (Research and International) or designate.

2.1.4 A completed and duly signed Research Funding Application Approval Form (Form 58) must accompany the submission of the proposal to the Office of Research Services

2.2 Acceptance of Research Agreements  

2.2.1 The University of Manitoba shall be the contracting party for all Research Agreements. Principal Investigators, other staff or students are not authorized to contract on behalf of the University.  

2.2.2 The authority to execute contracts is vested in the Vice-President (Administration) in accordance with Bylaw (Corporate Seal - Signing of Certain Documents) 

2.2.3 The University shall negotiate the terms and conditions, and determine the acceptability of all Research Agreements. In conducting these negotiations, the University shall consult the Principal Investigator, as appropriate.  

2.2.4 The consent of the Principal Investigator to the Research Agreement will be required prior to approval of a Research Agreement by the Vice-President (Administration), or designate. At the request of the sponsor, the signature of the Principal Investigator on the Research Agreement may be required.  

2.2.5 To facilitate the acceptance of Clinical Trial Agreements, the University has developed guidelines for the review of said Agreements.

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of the Procedures are required.

3.2 The Vice-President (Research and International) is responsible for the communication, administration and interpretation of these Procedures.

4.0 Review

4.1 Formal Procedure reviews will be conducted every ten (10) years. The next scheduled review date for these Procedures is June 20, 2016. 4.2 In the interim, these Procedures may be revised or rescinded if:  

(a) the Approving Body deems necessary; or  

(b) the relevant Bylaw, Regulation(s) or Policy is revised or rescinded.

5.0 Effect on Previous Statements

5.1 These Procedures supersede the following:

(a) All previous Board/ Senate Procedures, and resolutions on the subject matter contained herein; and 

(b) All previous Administration Procedures, and directives on the subject matter contained herein.

(c) all previous Faculty/School Council Procedures stemming from Faculty/School Council Bylaw and academic and admission regulations and any resolutions on the subject matter contained herein.

6.0 Cross References

Cross referenced to:

Policy: Research Agreements

Bylaw: Corporate Seal - Signing of Certain Documents

Policy: Recovery of Indirect Costs

Policy: Conflict of Interest