Governing Documents: Staff
POLICY:
HOURS OF WORK AND OVERTIME FOR EXCLUDED MANAGEMENT, ADMINISTRATIVE & PROFESSIONAL STAFF
Effective Date:
April 1, 2004
Revised Date:
 
Review Date:
April 1, 2014
Approving Body:
Board of Governors
Authority:
 
Implementation:
President delegated to Vice-President (Administration)
Contact:
Executive Director of Human Resources
Applies to:
Employees [Excluded Management, Administrative and Professional Staff]

1.0 Reason for Policy

To define the normal hours of work, overtime, and other forms of additional compensation provided to non-unionized support staff that are excluded from bargaining units based on the nature of their positions being managerial, professional or confidential with respect to labour relations.

2.0 Policy Statement

2.1 Normal Hours of Work

The normal hours of work for members of these employee groups are seven (7) hours per day and thirty-five (35) hours per week. There are certain departments/areas in the University where the standard hours of work for members of the Excluded Management, Administrative and Professional Staff are in excess of the norm for the University. These exceptions shall be established only with the approval of the Vice-President (Administration).

2.2 Overtime

Excluded Management, Administrative and Professional Staff are required to organize their work such that overtime is avoided if at all possible. Non-Management personnel shall be entitled to overtime when the employee is requested by his/her immediate supervisor and does work in excess of the daily or weekly normal hours of work. Employees must receive prior authorization in order for such work to be paid as overtime.

2.3 Self-Directed Work  

2.3.1 All Excluded Management, Administrative and Professional Staff may apply in writing to their supervisor for approval for an additional week of vacation under Policy: Vacation Policy for Excluded Management, Administrative and Professional Staff. This additional week of vacation shall be compensation for the right to perform self directed work.

2.3.2 This self directed work shall be at the discretion of the employee and shall not require prior authorization to work additional hours. The self directed work shall not be considered as overtime. New employees will be informed of the application process at the time of hire and current employees will have this arrangement reviewed on an annual basis.  

2.3.3 The University shall establish procedures governing the operation of the self directed work arrangements.

2.4 Other Forms of Compensation

Meal allowances, shift premiums, standby pay and northern allowances are other forms of compensation provided by the University related to hours of work or work locations. The specifics of these types of compensation are contained in the Procedures: Hours of Work and Overtime for Excluded Management, Administrative and Professional Staff.


3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of this Policy and Secondary Documents are required.

3.2 The Executive Director of Human Resources is responsible for the communication, administration and interpretation of this policy.


4.0 Secondary Documents

4.1 The Vice-President (Administration) or the President may approve Procedures which are secondary to and comply with this Policy.


5.0 Review

5.1 Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is April 1, 2014.

5.2 In the interim, this Policy may be revised or rescinded if the Board of Governors deems necessary.

5.3 If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or
(b) are in turn rescinded.

6.0 Effect on Previous Statements

6.1 This Policy supersedes:

(a) all previous Board/Senate Policies, Procedures, and resolutions on the subject matter herein; and

(b) all previous Administration Policies, Procedures, and directives on the subject matter contained herein; and

(c) 1102 Overtime and Standby Policy.

7.0 Cross References

Policy: Vacation Plan for Excluded Management Administrative and Professional Staff

Procedures: Hours of Work and Overtime for Excluded Management Administrative and Professional Staff