Governing Documents: Staff

POLICY:	UNIVERSITY LIBRARIAN: APPOINTMENT AND REVIEW
Effective Date:	February 1, 2004
Revised Date:
Review Date:	February 1, 2014
Approving Body:	Board of Governors
Authority:	Bylaw [University Librarian]
Implementation:	President delegated to VP (Academic) and Provost
Contact:	VP (Academic) and Provost
Applies to:	Employees [ Executive Group]

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1.0 Reason for Policy

1.1 To ensure that there is a University Librarian who carries out the responsibilities assigned by, and described in the University of Manitoba Board of Governors Bylaw entitled "University Librarian".

2.0 Policy Statement

2.1 General

The appointment, the reappointment, extension of term, removal of the University Librarian, and the appointment of an Acting University Librarian, shall be in compliance with this Policy and related Procedures.

2.2 Nature of Appointment

2.2.1 A University Librarian shall be appointed by the Board of Governors on receipt of a recommendation from the President.
2.2.2 The University Librarian shall hold, or be qualified to hold, an academic apointment as Librarian.
2.2.3 The appointment shall be of a term of up to seven years, renewable following satisfactory reappointment review.

2.3 Vacancy at End of Term

Where the term of the University Librarian will expire, the Vice-President (Academic) and Provost shall:

(a) canvass the incumbent 12 months prior to the end of the term to determine if the incumbent wishes reappointment; and
(b) recommend to the President, either a reappointment review or an extension of term.

2.3.1 If the incumbent wishes reappointment for a term that is longer than 24 months, the President shall initiate a reappointment review procedures related to this Policy.

2.3.2 If the incumbent wishes reappointment for a term that is not longer than 24 months and the President believes it to be in the best interest of the University, the President may recommend that the Board of Governors extend the incumbent's term for a period not longer than 24 months.

2.3.3 If the incumbent wishes to leave at the end of his/her term, the President shall initiate the search and appointment procedures related to this Policy.

2.4 Vacancy Prior to End of Term

Where the position of the University Librarian becomes vacant for any reason prior to the end of the incumbent's term:

(a) an Acting Librarian may be appointed for a term normally not more than 12 months; and
(b) the President shall initiate the search and appointment procedures related to this Policy.

2.5 Administrative Problems

2.5.1 Where serious administrative problems arise in the Libraries which relate to the performance of the University Librarian, the President may:

(a) attempt to resolve the matter informally;
(b) initiate a special review in accordance with the special review procedures related to this Policy, or
(c) take such action as the President deems appropriate in the circumstances.

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of this Policy is required.

3.2 The President is responsible for ensuring compliance with this Policy.

3.3 The President is responsible for establishing the specific terms and conditions of:

(a) the appointment, reappointment, or extension of appointment for the University Librarian; and
(b) the appointment of an Acting University Librarian.

3.4 The Vice-President (Academic) and Provost is responsible for canvassing the incumbent University Librarian to determine if the incumbent wishes reappointment, and making related recommendations to the President.

4.0 Secondary Documents

4.1 The Administration may approve Procedures which are secondary to and comply with this Policy.

5.0 Review

5.1 Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is February 1, 2014.

5.2 In the interim, this Policy may be revised or rescinded if:

(a) the Approving Body deems necessary; or
(b) the relevant Bylaw, is revised or rescinded.

5.3 If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or
(b) are in turn rescinded.

6.0 Effect on Previous Statements

6.1 This Policy supersedes the following:

(a) all previous Board/Senate Policies, Procedures, and resolutions on the subject matter contained herein; and
(b) all previous Administration Policies, Procedures, and directives on the subject matter contained herein.

 

7.0 Cross References

Bylaw: University Librarian

Procedures: University Librarian: Appointment and Review