Committee of Election

PROCESS FOR THE ELECTION OF THE CHANCELLOR


General

The Chancellor is the titular head of the University and confers all degrees. The Chancellor is also a member of the Board of Governors and of the Senate.  A position profile for the role of Chancellor can be found by following the link on the right-hand side of this page.

In accordance with The University of Manitoba Act, the Chancellor is elected by the Committee of Election for a three-year term.  There is no limit on the number of terms a person may serve as Chancellor.  Chancellor Harvey Secter’s third term as Chancellor concludes on May 31, 2019.  He has served as Chancellor since January 1, 2010.

The Committee of Election is comprised of all of the voting members of the Board of Governors and of the Senate.  The Chair of the Board of Governors is the presiding officer.  The University Secretary is the secretary.  The sole function of the Committee of Election is to elect a Chancellor.

To facilitate the election of a Chancellor, the Board of Governors and the Senate approved the Election of the Chancellor Policy in 2011. This Policy provides for a Chancellor Search Committee to solicit and review nominations, and to recommend a candidate for Chancellor to the Committee of Election for approval.  The Chancellor Search Committee is comprised of:

  • the Chair of the Board of Governors (as Chair);
  • the President;
  • three members of Senate who are not students, elected by Senate;
  • two members of the Board of Governors (in addition to the Chair), elected by the Board;
  • two students, one undergraduate and one graduate, elected by Senate;
  • two members of the University of Manitoba Alumni Association, nominated by the Alumni Association; and
  • the University Secretary, as secretary (non-voting).


Nominations

Nominations may be made by:

a) members and assessors of the Board of Governors and of the Senate;
b) students;
c) academic staff;
d) support staff; and
e) alumni.

In addition, nominations may be made by the Chancellor Search Committee.

Nominations must be made on the prescribed form which is available at http://umanitoba.ca/admin/governance/forms. Nomination forms must be signed by any five persons eligible to nominate. 

All nomination forms must be received in the Office of the University Secretary, Room 312 Administration Building.  Any questions regarding the nomination process may be directed to Mr. Jeff Leclerc, University Secretary, by phone (204-474-6167) or by email (jeff.leclerc@umanitoba.ca).

Nomination forms must be accompanied by the curriculum vitae of the person nominated as well as a short (two pages or fewer) biographical sketch of the nominee which will be provided to the Committee of Election.

Nominations from the floor on the date of the meeting of the Committee of Election shall not be permitted.


Eligibility

No person who is a member of the academic or administrative staff of any university or of any college or of the governing body of any university other than the University of Manitoba or of any college is eligible to be Chancellor.


Review Process

Following the close of nominations, the Chancellor Search Committee shall meet to review the nominations for the office of Chancellor and to assess the suitability of the nominees against the description of the role of the Chancellor as outlined in the Chancellor Policy.  As part of the Chancellor Search Committee’s review, the Committee may elect to obtain or ask nominators to obtain supplemental information about the nominees, or meet with individual nominees to discuss the nature of the position, and obtain additional information directly from the nominees.

Following this review, the Chancellor Search Committee shall prepare a report to the Committee of Election.  This report shall include the number of nominations received for Chancellor and the one recommended candidate for election as Chancellor along with supporting documentation.  Prior to making this report, the Chancellor Search Committee shall ensure the willingness of the recommended candidate to serve as Chancellor.


Meeting of the Committee of Election

A meeting of the Committee of Election shall be called on a minimum of 14 days' notice.

The meeting shall be held in a closed and confidential meeting of members of the Committee of Election, with the understanding that assessors to the Board of Governors and to the Senate may be present, but shall not vote.

The election of the Chancellor shall be by secret ballot following the presentation of the report of the Chancellor Search Committee.  The Chair of the Committee of Election shall cast a ballot in a sealed envelope, only to be opened and counted in the event of a tie. The University Secretary shall act as Chief Returning Officer, and shall appoint others to assist in the conduct of the election.

To be elected Chancellor, the recommended candidate must receive support form a majority of those members present and voting.


Announcement

The results of the election shall be released publicly by the Chair of the Committee of Election once the nominee has been notified.  Members of the Committee are requested to keep the information confidential until the formal announcement has been made.