Non-Posted Requisitions (CUPE 3909) in REACH-UM - October 17, 2017
In preparation for the “posting freeze” from October 27 through November 5, we can no longer allow any CUPE 3909 (Sessional or Student) jobs to be posted on REACH-UM. We must allow for a posting duration of 14 calendar days and so the last day to post was Friday, October 13. CUPE 3909 jobs posted on that day will be able to be posted a full 14 calendar days by October 27.
You may still post support staff positions until this Friday, October 20 as they must only be posted for a minimum of 5 working days.
However, some of you may need to appoint CUPE 3909 Sessionals or Students (TAs, Grader/Markers, etc.) through a “non-posted” requisition. Because we have had to remove access to these types of positions in REACH-UM, you can no longer create the non-posted requisitions online.
In the interim:
This is a temporary measure. You will be able to create non-posted requisitions through UM Careers on November 6.
UM Careers Launches in November - October 17, 2017
Early November 2017, the University of Manitoba will change its online recruiting system from REACH-UM to UM Careers. UM Careers will be the place to post and apply for the many great job opportunities at the University of Manitoba.
We want to highlight a few important changes for all account holders.
Posting Freeze Period
There will be a posting freeze period from October 27 through November 5 where no jobs will be posted. We will resume posting jobs online through UM Careers on or shortly after November 6, 2017.
Your Current Resumes, Cover Letters, Documents
As you are an account holder in REACH-UM, we are writing to let you know that we will NOT be moving any of your documents over to UM Careers. If you wish to print or download copies of your documents for your own records, please do so by November 5.
Downloading and/or printing your documents is optional — it is not a requirement. Please be assured that any resumes, cover letters and other documents that you have uploaded into REACH-UM will be securely archived.
Downloading Your Documents
If you do opt to download or print your documents, log into your REACH-UM account and download your documents by November 5.
Once logged in, go to the tab Career Center, then click on the link called Attachments. On the far right side of the webpage, you will see the header called Action(s). Click on the red arrow to download or print your items.
Your NEW account in UM Careers
If you are an external applicant (not a U of M employee), then you will need to create an account in UM Careers if you wish to apply for our jobs. You may create a UM Careers account any time after November 6.
If you are a current U of M employee and have access to the Employee Self-Service through the JUMP portal, you will NOT need to create an account as you will have access to UM Careers through JUMP, effective November 6.
For more information on UM Careers, including Frequently Asked Questions (FAQs), please visit the UM Careers web page accessible through the Human Resources website.
As we have narrowed our focus to a review of the hiring manager access required for recruitment purposes in VIP (UM Careers), we are hoping this is a quick review for you and/or those in your area.
The spreadsheet lists individuals in your area who currently have “hiring manager” access to REACH-UM. If there is a shared account, that is listed and highlighted in yellow. Please note that we will not have to set up shared accounts in UM Careers (VIP) as there will be greater flexibility in having multiple users viewing and working in requisitions at the same time.
The spreadsheet lists current users (including shared), followed by columns E, F, G and H. In order to complete the spreadsheet:
If access will no longer be required by a particular individual just place an “X” in column E.
If access will still be required, please place an “X” in column F, G, and/or H (some individuals may require access to all three, others to just one, etc.).
If any individual(s) in your area will require access but do not appear on the spreadsheet, please add them in with the appropriate access marked with “X”. If they do not have current access to VIP, HR may be following up with them to have a Systems Access form completed.
If there is a shared account listed, please list the individuals who currently use the shared account in one separate row per individual, and indicate that they either do not need any access, or if they do, which of columns F, G and H will be required.
Hiring Manager access that is removed, added or maintained through this exercise will not impact anyone’s current VIP system access. We will be doing a more comprehensive review in 2018 but at this time we are focusing on recruitment.
We would appreciate a response prior to October 13th, 2017.
Please contact Beniamino Di Geronimo firstname.lastname@example.org (204) 474-7160 or Sydney Driedger email@example.com (204) 474-8882 if you have any questions.
On behalf of the VIP Recruitment - UM Careers project team, thank you for your assistance in completing the spreadsheet.
This is just a heads up that in the next couple of weeks Human Resources will be reviewing all security access to VIP. This review is required to ensure that everyone’s VIP access is set up correctly prior to the launch of VIP recruitment in November.
Business Managers of Faculties and Administrative units will receive an email with security forms attached for every employee in their area who currently has VIP access. To assist you we will be populating the forms with the employee(s) current access.
Once the forms are received by the Business Managers they (or their designate) will need to:
1) Review the current access for each employee to make sure that their access rights are still correct, and;
2) Provide additional information on the type of recruitment access they will need in VIP, and;
3) Fill in a new form for employees who don’t currently have access in REACH-UM but who will be doing VIP recruitment
Once a form is reviewed and signed off by the employee and approved by their supervisor/manager, it will then be sent to Human Resources at 309 Administration for processing. A copy of this new VIP security access form will be on the VIP forms webpage shortly, and will replace the existing VIP security forms. The timeline for this review will be from early September to mid-September.
Further details and instructions will go out when the forms are sent to each area.
If you have any questions about this process please contact Ben Di Geronimo at Beniamino.DiGeronimo@umanitoba.ca.
Our planned launch date for VIP Recruitment is November 3. In order to avoid managing two recruitment systems at the same time, we need to plan for a period of time, or a blackout, where we close off all posted requisitions in REACH-UM before we post any in VIP.
Once all requisitions are closed we will be able to continue to send out offers and onboard candidates through REACH-UM throughout the blackout period. However, we won't be able to post any jobs for a short period of time.
The tentative blackout period is from October 28 through November 2.
Requisitions in REACH-UM will have to close no later than 4:30 pm on Friday, October 27. Counting back from that date:
• the last date to post support staff requisitions will be October 20;
• the last date to post CUPE 3909 requisitions will be October 13.
If you have known vacancies to fill, we recommend these be posted as soon as possible, or you may wish to wait until VIP recruitment has been launched in November.
Again, as long as requisitions close by October 27, you will still be able to complete the recruitment for them through REACH-UM (offers and onboarding). We just need to avoid having applicants applying in two separate systems.
We will continue to update our UM Careers webpage with VIP Recruitment project information. The blackout dates will be posted early next week. Please continue to check the web page for any new information or updates: http://umanitoba.ca/admin/human_resources/service_centre/um_careers/index.html
If you have any concerns with the above, and particularly the timing of the blackout – please contact your HR Consultant.
Please be advised that IST will be applying some updates to VIP from Friday July 21st at 4:30 pm to Sunday, July 23rd at 11 p.m. As a result, a new VIP icon will be installed on your computer desktop.
When you login on or after July 24th, you will need to start using the new icon to open VIP, since some VIP functions (reports are one example) will not work if you use the old icon. The new icon will look like this:
The new icon is the only change as a result of the weekend updates.
If the new icon is not visible on your workstation for Monday July 24th, please contact the IST Service Desk or, if you are not on shared services, your department/faculty IT Representative. Thank you.
HR Online Recruitment Information Sessions - June 22-23, 2017 - PDF
PSU email - April 21, 2017 - PDF
HR Letter to Deans, Directors and Department Heads - April 3, 2017 - PDF