Survey Review Committee

Purpose

The purpose of the Survey Review Committee is to review proposed surveys, focus groups, and interviews of students, faculty, staff, and alumni to assess quality, timing, adherence to privacy legislation, and to evaluate the usefulness and applicability of them in achieving the University of Manitoba’s strategic objectives. 

An Advisory Committee to the Provost was established to review proposed surveys, focus groups, and interviews of students, faculty, staff, and alumni.  As surveys, focus groups, and interviews reflect on the University of Manitoba, approval of the Survey Review Committee is required prior to contacting potential respondents.   

The Survey Review Committee is comprised of a cross section of University of Manitoba Administrators, Faculty, and Staff. 

For additional information, please see the “Terms of Reference for the Survey Review Committee

 

Survey Review Committee Process

  1. Complete the form “Request for Approval of the Survey Review Committee
  2. Submit the Request for Approval, along with all materials intended for potential respondents including survey/focus group/interview questions, the invitation to participate, and reminders to participate, to the Co-ordinator of the Survey Review Committee at Shannon.Mansfield@umanitoba.ca
  3. Within approximately one week, the Co-ordinator will contact the applicant to discuss the survey/focus group/interview.
  4. Materials are sent to the Survey Review Committee and members have up to two weeks to review them, ask questions, seek clarifications, and suggest improvements. 
  5. At the end of the two-week period, the consensus of the Committee will be conveyed to the applicant.  Surveys/focus groups/interviews will be approved, approved pending changes, or not approved. 
  6. After surveys/focus groups/interviews are approved, the applicant may be required to contact the University of Manitoba Access and Privacy Office to ensure compliance with provincial privacy legislation.  In addition, if a prize or incentive is offered to respondents, completion of a template provided by the Co-ordinator and approved by the University of Manitoba Office of Legal Counsel may be required. 
  7. Within two weeks from the end of data collection, the applicant will provide the Co-ordinator with the response rate for the survey/focus group/interview.  These rates will be posted on the Office of Institutional Analysis Web site.
  8. Within six months, the applicant will provide a brief report detailing key findings of the survey/focus group/interview with an emphasis on the changes made as a result of the findings.  A compilation of these reports will be provided to Senate and posted on the Office of Institutional Analysis’ Web site.