Room Decommissioning, Equipment Disposal & Lab Hazard Clearance

Activities involving Whole Room Decommissioning, Lab Hazard Clearance or Decommissioning of Lab Equipment may only be undertaken by technically qualified persons. Under no circumstances may administrative staff be tasked with these duties. The signatory on the forms must be someone with technical knowledge and a significant level of responsibility in the lab.


Whole Room Decommissioning
Whole Room Decommissioning is required prior to a major renovation, abandonment or change of use of an area where Hazardous Materials (chemical, biological or radiological) were used or stored. Examples include laboratories and chemical storage rooms.

Decommissioning is the responsibility of the person using the space, normally an individual researcher or in some cases a department.
Abandoning a room without proper decommissioning may result in the department being charged to have an outside contractor perform decommissioning. This is a costly option!

Whole Room Decommissioning Form (pdf) 
Whole Room Decommissioning Form (fillable pdf)
Generic Out of Order Sign (for fumehoods, sinks, etc...) (pdf) 


Lab Hazard Clearance
Laboratories or storage areas where Hazardous Materials (chemical, biological or radiological) are used or stored must be cleared of hazards prior to maintenance or service activities. This also includes the moving of lab equipment to a new location . Please note that this hazard clearance is not intended for decommissioning of lab equipment - see below for decommissioning.

Lab Hazard Clearance is the responsibility of the person using the space, normally an individual researcher or in some cases a department.

Lab Hazard Clearance Form (pdf)
Lab Hazard Clearance Form (fillable pdf)
Generic Out of Order Sign (for fumehoods, sinks, etc...) (pdf)


Decommissioning of Laboratory Equipment
Any equipment used with Hazardous Materials (chemical, biological or radiological) must be decontaminated prior to disposal.
Decontamination of lab equipment is the responsibility of the person using the equipment, normally an individual researcher or in some cases a department.

No Laboratory Equipment may be disposed without first undergoing the Decommissioning of Laboratory Equipment process, including completing an Asset Disposal Form.

Laboratory equipment may not be released for any purpose other than final disposal or reuse in a legitimate laboratory operation.

Decommissioning of Laboratory Equipment Form (pdf)
Decommissioning of Laboratory Equipment Form (fillable pdf)
Link to Capital Asset Management