Timelines for Project Delivery

TIMELINES FOR PROJECT DELIVERY

The table below is a guide to the timelines to be expected as a new project * moves through the various stages of request, estimating, approval, design and construction. The group responsible is also listed.

 

Steps

Action

Base Time

1

Client initiates Req 7

Client

Client driven

2

Req 7 scheduled
Client contacted for additional information, project given to estimator/designer

Scheduler

1-7 days
Upon receipt

3

Estimate Phase
Designer provides written estimate of work to be performed

Designer

2-28 days
Depending on technical/planning issues

4

Estimate Approval

Client

Client driven
Approval required prior to proceeding to design phase

5

Design Phase
Designer makes plans and specs for construction drawings

Designer

1 week to 12 weeks
Depending on complexity of project

6

Design Approval

Client

Client driven

7

Tender
In-house trades and/or outside contractors bid on project based on plans and specs

Project Coordinator, Trades, Purchasing

2-4 weeks
Depending on complexity of project

8

Tender Approval

Client

Client driven

9

Construction

Project Coordinator, Scheduler, Designer
Trades and/or Contractor

1 month – 12 months

10

 Substantial Completion

Client Acceptance

Review of work performed

Project Coordinator,
Client

1-4 weeks

 

The summary table above shows the range that project durations can cover. The range is dependent on a number of factors:

*Size of the project: the greater the size requirements, and therefore cost, the more effort and time is required. The process outlined above is applicable to basic projects up to the $200,000 range; larger projects will involve a similar process but with timelines tailored specifically to the project.

Complexity of work: e.g.: laboratory projects take more time than offices; upgrading finishes takes less time than a full renovation involving several trades such as carpentry, painting, flooring, ventilation, plumbing and electrical.

Other Users: Req 7 work in the affected area may conflict with others who need to conduct their daily business in a related or adjacent area. A suitable schedule for shut down of building HVAC or electrical systems affected by the work may extend the project duration.

Specialty items: special equipment, furnishings, carpeting, fixtures, etc. can cause a delay in the project due to the time required for manufacturing and delivery of the products.

Code and Safety Impacts: if the project requires changes in use, exiting issues, hazardous materials, asbestos abatement, structural or ventilation changes, designers will need to spend additional time to ensure the design provides the necessary health and life safety upgrades.

Please feel free to discuss the scheduling issues with the Project Scheduler, Designer and/or Co-coordinator. If your deadlines are known in advance, solutions can be adapted to suit. We may not be able to provide everything, but we can try to provide you with as much as we possible can under the circumstances. TO HELP US MEET YOUR PROJECT GOALS, PLEASE PLAN AND IMPLEMENT YOUR REQUESTS WELL IN ADVANCE OF YOUR REQUIRED COMPLETION DATE.

For a print version of this information, click here.

For further scheduling information please contact:

Renate Scanlon
Project Scheduler
Physical Plant
PH: 474-9296
FX: 474-7565
scanlonr@ms.umanitoba.ca