Requisition for New Work (Req. 7 form)

In the interest of providing our Campus community with an enhanced service, we have made some significant changes in our processes.

You have been directed to this page for information on these changes as they relate to the Requisition for New Work.

• If your current request is for maintenance and repairs please use the Maintenance Work Order Request process here:  Maintenance Work Order Request

If your Requisition does not require design services, a work order will be directed to the appropriate trades shop(s) and a Trades Manager will coordinate the project.  Projects requiring design will be directed to Architectural and Engineering Services.

The Architectural and Engineering Offices typically have a project load in the range of 600 projects at any given time.  This works out to 20 to 30 projects per person, and includes those in Estimate, Design and Construction.  We strive to give these projects the attention required to produce a timely, functioning, economical and safe renovation for each and every one of them.  Key to the success of each project is clear and concise communication that allows the process to be streamlined and efficient for all concerned.  With this communication from the Requisitioner we can assign the proper Cross Functional Team from the outset and not waste any time getting to the needs and costs of the new work required. 

The Cross Functional Team (CFT) is made up of the appropriate designers and tradespeople  (architectural, mechanical, and electrical) along with Information Services and Technology (IST) for voice/data communication, Audio Visual and Classroom Technology Support (AVCTS) and the Environmental Health and Safety Office for fire safety and lab designs to University standards.

For the Requisition 7 form activated by the link below, please note:

• Complete information on the project requirements is required, including any options to be considered; (what we need is the intent and function; we will determine the technical aspects that are applicable)
• The Controlled Products Standards section must be completed and signed,
• Check off the accuracy level of the estimate that is required: Level 1/Order of Magnitude at no charge or Level 2, chargeable at 0.5% of the estimated construction cost.  More information on estimates is provided here: http://umanitoba.ca/campus/physical_plant/media/Physical_Plant_Project_Cost_Estimates.pdf.  However, please be aware that a Level 1 estimate should only be used for rough budgeting for future planning, and not immediate projects.  As there is no cost for this option, we can only spend a limited amount of time on the task and cannot guarantee accuracy. 
• Please indicate whether or not this work is funded, in whole or in part, by the Canadian Foundation for Innovation (CFI) and if so, indicate the CFI project number.  Please indicate if you have applied for or plan to apply for funding from the Canadian Foundation for Innovation (CFI) to pay for any portion of the work in this request.
• Submit requests as early as possible (while still being complete) to get it into the queue.
• Provide sufficient lead time to produce a project that meets the needs required and any funding deadlines, (in some cases an outside consultant team can be engaged (at additional costs) if internal resources do not have the project capability or time availability.)
• The CFT will meet with the client contact at the beginning of the project to discuss and adjust the project timeframe.  Significant changes in requirements during the project may result in re-assignment and/or delays in the timeframe.

By activating the Req. 7 form , the above terms of use are accepted.   

• the form can be completed (except for the signature) on-line and then printed,
• please be sure to include both your email address and fax number,sign as indicated on the “ authorized signature” line,
• fax the signed form to Physical Plant (Fort Garry: 474-7565; Bannatyne: 789-3933)
• copy the Unit/Building’s Single Point of Contact, 
• a requisition number will be assigned by Physical Plant  and conveyed to you via email or fax,

• please record and use this number for future inquiries and correspondence.
  
  Req. 7 form