TIMELINES FOR PROJECT DELIVERY
The table below is a guide to the timelines to be expected as a new project progresses through the various stages of request, estimating, approval, design and construction. The party responsible for completion of each of the project phases is noted.

Please note that many factors impact the duration and work effort required to complete a project. Some of the most common schedule impacts are noted following the table information.

TO HELP US MEET YOUR PROJECT GOALS, PLEASE PLAN AND IMPLEMENT YOUR REQUESTS WELL IN ADVANCE OF YOUR REQUIRED COMPLETION DATE.

 

STEPS

ACTION

BASE TIME

1

Client initiates a

Requisition for New Work

Client

Client driven

2

Requisition Received, project is assigned to an AES Project Lead

Project Administrator

1 - 7 days

Upon receipt

3

Initial Estimate Phase

After an initial client/site meeting (as req’d), Project Lead provides Order of Magnitude costing and summary of project scope

Project Lead

2 - 28 days

Depending on technical/planning issues

4

Estimate Approval

(Notice to Proceed)

Client

Client driven

Approval required prior to proceeding to design phase

5

Workload Queue

Project Lead will advise of current workload and anticipated start time for your project

Project Lead

1 – 8 Weeks

Depending on current workload

6

Design Phase

Design documents developed

Designer / Project Lead

1 week to 12 weeks Depending on complexity of project

7

Design Approval

(Notice to Proceed)

Client

Client driven

Approval required prior to proceeding to Tender

8

Tender Preparation

Project Coordinator / Purchasing

1 - 2 Weeks

9

Tender

In-house trades and/or outside contractors bid on project work based on the approved design documents

Project Coordinator, Trades, Purchasing

2 - 4 weeks

Depending on complexity of project

10

Tender Approval

(Notice to Proceed)

Client

Client driven

Approval required prior to proceeding to Construction

11

Construction

Trades and/or Contractor, Project Coordinator

Varies greatly by project.  Construction timelines will be communicated by the trade or contractor at start-up.

12

Substantial Completion

Client Acceptance and

Review of work performed

Project Coordinator, Client

1 - 4 weeks

                                    

Factors which can impact project scheduling include:
 
Size of the project:  The greater the size requirements, and therefore cost, the more effort and time is required.  The process outlined above is applicable to basic, mid-range capital projects.  Larger and major capital projects will involve a similar process but with timelines tailored specifically to the project.

Complexity of work:  Greater complexity of project work, including specialized methods systems or equipment generally lead to longer design and construction timelines.  For example, laboratory projects generally take longer to design and construct than offices.
  
Other Users:  The requested work outlined in the initial Requisition may conflict with the day-to-day business of other related or adjacent users.  A suitable schedule for shut down of building systems or other required procedures affected by the work may extend the project duration.
 
Specialty items:  Special equipment, furnishings, carpeting, fixtures, etc. can cause a delay in the project due to the time required for manufacturing and delivery of the products.
 
Code and Safety Impacts:  When a project requires changes in use, or exiting, hazardous materials, asbestos abatement, structural or ventilation changes, designers must perform the necessary reviews, required by authorities to ensure the design provides the necessary health and life safety upgrades.
 
Please be encouraged to discuss any scheduling concerns you have with your Project Lead, Designer and/or Co-coordinator.  We will work with you to try to obtain the best possible scheduling solutions, including whether alternative solutions are possible or required. 
 
For further scheduling information please contact the Project Lead assigned to your project.

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