Graduate Student - Departmental & Faculty Forms

The Department Council has approved the use of forms to help enhance student advisor communication and student understanding of the course requirements for their graduate programs.  The completed forms will be kept in the student's departmental file.  The students are encouraged to keep a copy for their personal files.  The forms are as follows:

Form 1 - Graduate Course Schedule for Program (Completion normally required only at the beginning of your Program) The student and advisor will meet and decide on a tentative course load and schedule.  This form should be completed very early in the program.  Ideally this will be within the first month, but for some students it may require more time to decide on the specific courses for their program.  This form will help the student to plan their complete course load and the timing of these courses for their graduate program.  It must also be understood that this schedule may change depending on perceived student needs, change in research direction and/or course availability

Form 2 -  Departmental Course Registration Approval   (This form requires completion every year)  This form must be completed once a year and is for information purposes only - this is not your registration form.  It will ensure that the advisor and student have met to talk about the coming year and agree on the course work.  As well, the department office will compare this form with the registration information provided in September to ensure the student has successfully registered in the listed courses.   It is also important to remember that re-registration is required every year in the program, even if course work is complete.  Courses that must be included in this re-registration are:
    o       If in the Master's Program, the student will need to re-register for GRAD 7020, A02, CRN=11576 and 21304 (both terms).
    o       If in the PhD Program, the student will need to re-register for GRAD 8020, A02, CRN=11594 and 21321 (both terms).

Form 3 -  Oral Examination Evaluation Form (Department form for student files) 

Form 4 -  Thesis Proposal and Annual Research Progress Evaluation (Completed by Student Advisory Committee)

Form 5 -  Seminar/Research Presentation Evaluation Form (Departmental form)

Form 6 - M.Sc. Program of Study & Appointment of Advisory Committee (Departmental form)


Graduate Student Presentation 2012

Course Offering Schedule

This table outlines the courses offered by the department for the next three to four years.  This will allow students to plan their courses in advance for the duration of their programs.  This table may be updated due to changes in resources (students, interest, faculty).

Other important  information/forms relating to your graduate studies in our dept: 

Listing of all Faculty of Graduate Studies Forms


Transfer from MSc to PhD   The following documentation is required from Graduate Studies (within 24 months of start of MSc Program)

1.      Letter from supervisor to Department Head indicating reasons for transfer.
2.      FGS - APPLICATION FOR GRADUATE ADMISSION (yes this must be re-done plus cheque and letter of support form Department Head) 
3.      FGS - PH.D. SELECTION COMMITTEE REPORT 
4.      FGS - Ph.D. PROGRAM OF STUDY AND APPOINTMENT OF ADVISORY COMMITTEE  (best to include but could be done later)

PhD Candidacy Examinations / PhD Thesis Proposal

Normally these are two separate requirements.  Our department has combined these two parts to create the Part A and Part B of the Candidacy Examination.  Once Part A AND B are completed - both forms are sent together to FGS (with copies in student file).

Part A - Thesis Proposal
1.      FGS - PH.D THESIS PROPOSAL
2.      Department - Form 4 (provides feedback to student – stays in student file)

Part B - Oral Examination
1.      FGS - REPORT ON PH.D CANDIDACY EXAMINATION
2.      Department - Form 3 (provides feedback to student – stays in student file)

Submission of PhD Thesis for Review and approval of Examination Committee

This form identifies the examining committee for the review of the Thesis.  Although this form may be submitted to FGS at the same time as the thesis (FGS distributes the thesis to the examiners) it is highly recommended to have FGS approval of the examination committee prior to submission (the external may require sometime to verify eligibility).  Note - the advisory committee does not necessarily become the examining committee.
1.      FGS - PH.D. THESIS TITLE & APPOINTMENT OF EXAMINERS

Submission of Master’s Thesis for Review and Approval of the Examination Committee

This form is required prior to the distribution of the Thesis to the examining committee.  Unlike the PhD Thesis, the Master’s Thesis is distributed to the examination committee by the advisory.  Note - the advisory committee does not necessarily become the examining committee.
1.      FGS - MASTER’S THESIS/PRACTICUM TITLE AND APPOINTMENT OF EXAMINERS 
2.      FGS - MASTER'S THESIS PROPOSAL 
2.      FGS - MASTER’S THESIS/PRACTICUM FINAL REPORT   This form accompanies the final approved version of the Thesis which is sent to FGS.

Progress Report 

All students continuing beyond September must complete the Progress Report Form.  Failure to do so will result in inability to reregister and ultimately removal from the Program.  This form is completed and turned into FGS by mid June every year.  Please be sure to use the most recent version of this form AND to be sure it is on the correct colour of paper as this changes every year.
1.      FGS -  PROGRESS REPORT FORM 2011-2012

Advisor - Student Guidlines

 

 

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