General Information About MSpace

MSpace is one component of the University of Manitoba's institutional repository.  MSpace is  dedicated to collecting, storing, preserving and making accessible digital versions of the intellectual output of UM community members.  An institutional repository can include items such as faculty publications; theses; learning objects; research, conference and working papers; technical reports; images; audio and video files; datasets and computer programs.   

The Libraries work with University units to build communities and populate collections in MSpace with academic research material.  Items can be submitted to both a publisher and to MSpace, depending on the publisher’s copyright agreement and electronic publishing policies.  When negotiating agreements with publishers, it is in the author's best interest to retain self-archiving privileges and copyright.  

How to Post an Item to MSpace / Collection Information

• Research Publications 
   
• Electronic Theses and Dissertations (E-theses, ETDs) 
  

For other collections in MSpace, contact Jan Horner at 474-9962 or J_Horner@UManitoba.CA.

The Benefits of Posting an Item to MSpace

• increased visibility and wider access to your research
• higher rate of citations and greater impact
• ease of sharing your research through unbreakable links
• long-term and safe preservation 
• showcase UM research in a central archive
• items can be discovered via Google and other search engines

How to Create a Community and Sub-Community in MSpace

Individual departments, faculties, research centres, research institutes, research facilities, and the Libraries at the University of Manitoba can create a community in MSpace.  Groups wishing to establish an MSpace community that do not fall in these categories will be considered on a case-by-case basis.  Communities can contain sub-communities and an unlimited number of collections.

To set up an MSpace community, follow these steps: 

1.  The head of the community becomes familiar with the MSpace Policies.

2.  Decide on the basic structure of the community - whether there will be sub-communities, and what collections will be established.

3.  Decide on workflow steps to establish for each collection (optional).

4.  Contact Jan Horner (Libraries) at 474-9962 or J_Horner@UManitoba.CA.

• Jan Horner (Libraries) will help you decide:
  - Any special information to be captured in the submission form for each collection
  - Access policies: Do you need to restrict access to any items?
• The MSpace Research Projects Coordinator (Libraries) will set up:
  - Community page
  - Collection pages
  - Submitter authorizations
  - Access control
  - Training session(s)

5.  Send the MSpace Research Projects Coordinator (Libraries) the following information:

• Name of Community Liaison from the unit
• Community page:
  - Name of community
  - Logo (optional)
  - Description (optional)
• Sub-community pages (optional):
  - Names of sub-communities
  - Logo(s) for sub-communities (optional)
  - Descriptions of sub-communities (optional)
• Collection pages:
  - Name(s) of collections within each community or sub-community
  - Logo(s) for collection(s) (optional)
  - Descriptions of collection(s) (optional)
  - Brief descriptions of collections for community or sub-community page (optional)
• For each collection:
  - Names and email addresses of people in workflow roles (optional):
      -- Reviewer
      (can accept or reject items)
      -- Description/Metadata Editor 
      (can only change metadata before item is archived in MSpace)
      -- Coordinator 
      (can acccept, reject, or change metadata before item is archived)
  - Names and email addresses of submitters

MSpace Contact Information

Wendy Prystenski
MSpace Assistant
University of Manitoba Libraries
Winnipeg, MB R3T 2N2
Tel. 204-510-8063
Wendy.Prystenski@ad.umanitoba.ca