Using RefWorks Write N' Cite Version III for Windows
Overview
Write-N-Cite (WNC) Version III is a utility that allows users who meet the compatibility requirements below to run an abbreviated version of RefWorks in their word processor.  It is also compatible with Macintosh Word. This WNC version of RefWorks displays an abbreviated view of your database showing only Author, Title and Year, with a full view option available if needed.

With WNC, you can cite references in a manuscript with the click of a button. The abbreviated version can be set to Always on top so that it stays in place as you are typing your manuscript and generating your bibliography.  The utility installs a WNC button on your desktop as well as an Add-in to your Word toolbar and a menu option under Tools to launch WNC.

WNC III features single documet formatting, Word 2007 and MS VISTA compatibility and allows you to work on  paper and format a bibliography offline--no internet connection needed

PDF Version of these instructions

Note:Version 2 is still available but is not fully compatible with Vista or Word 2007. A separate Write-N-Cite Version 2.5 for Mac is also available for Macintosh users.  See separate instructions for each.


 

 

Write-N-Cite III Compatibility & System Requirements

  • Windows XP or later (including VISTA)
  • 64 MB of RAM
  • 1.5 MB of available hard-disk space
  • Internet connectivity
  • Internet Explorer 6 or higher
  • Microsoft Word 2003 or later


Downloading and Installing for use from Home or Office

  1. Download Write-N-Cite : select Tools, Write-N-Cite from the RefWorks toolbar.
  2. Save the Write-N-Cite installer to your desktop.
  3. Locate the WNC installer on your desktop and run it (Do not install Write-N-Cite with Microsoft Word running).  Follow the instructions in te set-up wizard.

Note: If you have an older version of Write-N-Cite installed you will see the following two options.

  • Press Yes to uninstall previous version (and install the newer version)
  • Press No to exit installation

WNC Proxy Utility: If you do not configure this utility you will be prompted for a Group code when launching WNC.  If you need to configure the WNC Proxy Utility follow these instructions:

Windows Users:

  1. From the Start Menu select Programs and RefWorks.
  2. Select the WNC Proxy Configuration Utility.
  3. Enter the Proxy Server URL followed by url=http://refworks.scholarsportal.info?WNC=truc 
    For the University of Manitoba Libraries use:
    http://proxycheck.lib.umanitoba.ca/libraries/online/proxy.php?http://refworks.scholarsportal.info?WNC=true
  4. Click OK
    If configured with the correct proxy address launching WNC will direct you to the University of Manitoba Libaries' proxy erver for authentication and login. If it is blank, RefWorks will prompt for a group code that can be obtained from the Libraries' RefWorks login page. For futher help with these procedures please contact your librarian.

Getting Started

  1. Launch Write-N-Cite from within Word by clicking the toolbar button, by selecting Write-N-Cite from the Tools menu or from the Addins tab (Word 2007). You can also launch the program from the Write-N-Cite icon on your desktop or by clicking the Start menu and selecting  RefWorks from All Programs.  If you launch the program from the desktop icon, it  automatically opens a copy of Word.
  2. When the login dialog box appears, enter your user name and password and click Login. If you did not configure the WNC Proxy Utility you will be first prompted for a RefWorks Group Code which can be obtained from the Libraries' RefWorks login page.
  3. Click the box next to Always on Top to keep Write-N-Cite on top of all other programs including Word.  Also, notice that the name of the Word document that is active in RefWorks is written next to MS Word Status.
  4. Write-N-Cite provides only the essential items to allow more viewing area for your references. 
  • Use the Search RefWorks feature and author hyperlinks to search through references. 
  • From the View menu you can select to view All references or view by Folder ; you cannot create or edit folders.
  • Sort the reference list by selecting a sort option from the Sort by list.
  • Click the View link button to see the full reference.
  • Tools-provides various conversion and unformatting options:
    • Convert to WNC III Document: Add the Microsoft Word field codes to make a version 2 created document compatible with Write-N-Cite III (beta) 
    • Display Unformatted Citations: Changes formatted in text-citations and/or footnotes and reverts them to temporary citation placeholders. The bibliography and endnote formatting remains displayed in the document. This does not remove field codes.
    • Revert to WNC v.2: Takes a WNC III document, removes all field codes and replaces them with traditional temporary citation placeholders.  Also removes bibliography and endote formatting.  Use is you want to share your unformatted document with a Mac WNC users or with a Windows WNC v.2 user. If you want to format your bibliography directly from the RefWorks Bibliography area, you must revert your document to this format.
    • Create/Update Offline Database: To download a copy of your RefWorks account for offline use.   Works only when you are online and logged into Write-N-Cite III.
    • Remove Field Codes:  Removes all coding from your document when you are ready to submit. We strongly recommend you save a copy of your document with a different name, as this option removes all field codes from your document. Documents  without field codes cannot be updated or reformatted with RefWorks.
    • Language:  Allows you to change the language of the WNC III interface.
  • Modify citations using the Citation Editor (Windows users only).

    Note    : You may have the full version of RefWorks open at the same time you have WNC open.  If you make edits in RefWorks be sure to refresh your WNC session to reflect the edits.

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Citing References

  1. From your Word Processor, click the insertion point (the point where you want the reference inserted).
  2. Switch to Write-N-Cite and click the Cite link next to the correct reference.

    Write-N-Cite automatically inserts the opening and closing curly brackets as well as the Ref ID, Author Last Name and Year. This is called a Citation Placeholder and it is what RefWorks reads when formatting your paper. It is not what your final citation will look like.
  3. If you want to modify or remove information that will appear in the formatted citation, click on the Edit Citation link in the upper right-hand corner of the WNC window (Note: only Windows users have this option -- Mac users can modify citation placeholders by using In-Text Switches).
  4. To cite a second reference in the same location, click the Cite link for the second reference. The reference information automatically inserts into the same set of curly brackets.

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Editing Citations (Window Users only)


The Edit Citation link launches the Citation Editor which allows you to:

    • preview your reference in an output style of your choice
    • modify how your citation will appear in-text or in a footnote by
      • suppressing (hiding) entire citation
      • suppress (hiding) the author
      • suppress (hiding) the year
      • adding text before the in-text citation
      • adding text after the in-text citation
      • adding a specific page number (overriding the page number in your RefWorks record). This feature only works if the output style you plan to use has page numbers in the in-text citation or footnote. Also, this is the ONLY editing feature that works with a footnote


When you make any changes using the Citation Editor , your citation placeholder (the temporary citation used by RefWorks to read and format your paper) will appear like this:

Before using the Citation Editor :

{{14578 Babcock, L.E. 1988; }}

After using the Citation Editor to add a page number and text:

{{14578 Babcock, L.E. 1988/p text before /f text after; }}

When you use the Citation Editor, you will see some coding inserted in your citation placeholder. This coding (also called "switches") tells RefWorks to do the action you specified. This coding is removed when your paper is formatted.

Note: Make sure you "save to Word" any changes you make using the Citation Editor .

To edit an existing citation placeholder, in Word, place your cursor within the double curly brackets of the citation placeholder you wish to modify. The Edit Citation link will display in Write-N-Cite and you can make any edits you desire.


Creating a Bibliography

  1. Click Bibliography to generate the formatted paper.
  2. Select the correct Output Style and select Create Bibliography.

    You do not need to select the file since Write-N-Cite is already linked to the current document.  The program formats your document creating the in-text citations (or footnotes) and the bibliography in the output style chosen.  
  3. If you want to revise your paper and add additional citations you do NOT need to unformat your document.  Simply insert the new citations in the appropriate spot(s) in the paper and re-create your bibliography.  Your newly added citations will be formatted and the bibliography will be updated. Similarly to change the style repeat 2.  Be sure to save your document.

When you are ready to submit your document remember to remove field codes by selecting that option from the WNC Tools menu.   Be sure to keep a version of your document with the field codes so you can make future revisions.
 

Also, you are not able to create a bibliography from a list.

Norton Internet Security & Windows XP Firewall Users:  Please check the Write-N-Cite help page under Tools in Refworks for details on working with these programs which may block Write-N-Cite from connecting.