An Inventory of Its
Records at the University of Manitoba
Archives & Special Collections
Collection Summary
Repository:
University of
Manitoba Archives & Special
Collections
Elizabeth Dafoe
Library, Winnpeg MB R3T
2N2
Title:
Pan-American Games
Society Fonds
Dates:
1963-1970
Quantity:
1.2 m of textual
records (9 boxes). -- 13 film reels. --
1 reel-to-reel audio tape.
Identification:
MSS 28, PC 112, TC
73
Language
English.
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Administrative History of
the Pan-American Games Society
The Pan American Games began in 1940. Twenty-one countries from the western hemisphere were called together by the Argentine Olympic Committee to discuss the establishment of the games. It was believed that the Pan American Games would provide amateur athletes added international competition betwee
Creator:
Pan-American Games
Society
n each Olympiad. Sixteen national olympic committees sent representatives to the meeting and it was decided that the games would be held every four years beginning in 1942. The games, however, were delayed for nine years, the first being held in Buenos Aries, Brazil in 1951. The 1955 games were held in Mexico City, the 1959 games in Chicago, the 1963 games at Sao Paulo, Brazil and the 1967 games, in Winnipeg, Manitoba. In 1967, 29 countries entered athletes in a program which included baseball, basketball, boxing, cycling, judo, rowing, fencing, shooting, soccer, football, water polo, weightlifting, wrestling, yachting, gymnastics, swimming, diving, tennis, and volleyball. Synchronized swimming and canoeing were included as "exhibition sports."
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Scope and Contents of the
Records
The 1967 Pan American Society collection contains a remarkably complete record of the administrative working papers of the Society from 1963 to 1970. These are primarily the legal, financial, and committee papers preparatory to the actual start of the Games in July 1967. It is an excellent administrative record of the minutes, correspondence, legal agreements and contracts respecting facilities, staffing, publicity, and funding for staging the Games. A very few post-games papers reflect on the Society and its eventual dissolution in 1970.
Not included here are records of the games themselves, i.e. the day-by-day chronicle and description of athletic performances. However, the motion pictures include two detailed commentaries on film of the Collection. Furthermore there is a valuable oral tape recording about the Games by Bob Picken.
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Organization of the
Records
These records are organized into 9 series
- I. Preliminary Papers,
1963-1967
- II. Organization Board,
1964-1967
- III. Committee Papers,
1964-1967
- IV. Financial
Papers1964-1970
- V. Legal Papers,
1965-1968
- VI. Publicity/ Promotion
Files
- VII. Post-Games Files,
1967-1969
- VIII. Resource
Files
- IX. Miscellany
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Restrictions on
Access
No part of the collection has been restricted from use.
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Restrictions on
Use
The collection is open to anyone willing to abide by departmental rules of use. Likewise, users are responsible for abiding by those provisions and regulations outlined in the Canada Copyright Act.
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Index Terms
Organizations:
Subjects:
sports,
organization of amateur sporting events
including legal aspects, news coverage
of the Games
Document Types:
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Related Records
Those intent on acquiring more information on the Games should consult the Winnipeg Tribune collection on file in the Department and various administrative papers of the President and Vice-President (Administration) of the University of Manitoba.
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Detailed Description of the
Records
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I. Preliminary
Papers
1963-1967 |
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Box
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Folder
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1 |
1 |
Nominations-Correspondence
and some minutes |
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2 |
Nominating
Luncheon - Name lists,
1963 |
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3 |
General Files,
Part 1 - Notes and Correspondence,
1963 |
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4 |
General Files,
Part 2 Notes and Correspondence,
1964-1967 |
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5 |
General Files,
Part 3, Notes and Correspondence,
1964-1967 |
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6 |
Administration -
J. Daly's appointments,
1964-1966 |
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7 |
Countdown
Progress Reports,
1965-1966 |
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II. Organization
Board,
1964-1967 |
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Box
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Folder
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1 |
8 |
Terms of
Reference |
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9 |
Correspondence,
1965-1967 |
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10 |
Minutes of
Monthly Meetings,
1964-1967 |
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11 |
Reports,
1966-1967 |
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III. Committee
Papers,
1964-1968 |
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Box
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Folder
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2 |
1 |
National
Executive Council - Minutes,
1964-1967 |
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2 |
National
Executive Committee - Correspondence,
1964-1967 |
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3 |
National
Executive Committee - Requests to the
Department of National Defence,
1965-1966 |
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4 |
National
Executive Council - Responses from the
Department of National Defence,
1966 |
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5 |
Facilities Board
- Minutes,
1964-1967 |
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6 |
Facilities Board
- Working Papers,
1965-1967 |
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7 |
Government
Co-ordinating Committee - Minutes,
1965-1966 |
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8 |
Housing and
Catering Committee - Terms;
Correspondence,
1965-1966 |
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9 |
International
Olympic Committee - Publication,
1968 |
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10 |
Management
Committee - Minutes,
1964-1968 |
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11 |
Management
Committee - Correspondence,
1966-1968 |
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12 |
Medical Services
Committee - Notes,
1966-
1967 |
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Box
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Folder
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3 |
1 |
Pan-American
Sports Organization - Notes,
1964-1967 |
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2 |
People-to-People
Sports Committee - Correspondence,
1966-1967 |
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3 |
Promotion Board
- Advertising and
Procedures |
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4 |
Promotion Board
- Broadcasting and Publicity,
1964-1967 |
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5 |
Promotion Board
- Minutes,
1964-1967 |
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6 |
Promotion Board
- Working Papers,
1964-1968 |
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7 |
Security and
Policing Committee - Minutes,
1966-1967 |
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8 |
Sports Board -
Minutes,
1964-1967 |
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9 |
Sports Committee
- Working Papers I,
1965-1967 |
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10 |
Sports Committee
- Working Papers II,
1967 |
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Box
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Folder
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4 |
1 |
Sports Committee
- Progress Reports,
1966-1967 |
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2 |
Canadian Olympic
Association - Minutes,
1966-1967 |
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IV. Financial
Papers,
1964-1970 |
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Box
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Folder
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4 |
3 |
Finance Board -
Minutes/Correspondence,
1964-1967 |
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4 |
Financial
Correspondence,
1964-1965 |
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5 |
Financial
Correspondence,
May
1967 |
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6 |
Assorted Burget
Estimates |
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Box
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Folder
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1 |
Finance Board -
General notes, budgets, statements and
correspondence,
1964-1968 |
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2 |
Swimming Pool -
Financing correspondence,
1965-1967 |
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3 |
Swimming Pool -
Architect's Fees - correspondence,
1966-1967 |
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4 |
Financial
Recapitulation - Wind-up notes and
correspondence,
1967-1970 |
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V. Legal Papers,
1965-1968 |
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Box
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Folder
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5 |
5 |
By-law and
Incorporation Papers |
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6 |
Application for
Incorporation |
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Box
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Folder
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1 |
Alexander Park -
Agreement |
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2 |
Assiniboia Downs
- Agreement |
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3 |
Associated
Planners Contract |
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4 |
Balmoral High
School - Agreement |
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5 |
Canadian
Aviation Electronics -
Negotiations |
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6 |
Canadian
Broadcasting Corporation -
Agreement |
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7 |
Canadian Pacific
Railway Co. - Agreement |
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8 |
Carmen -
Negotiations for Baseball |
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9 |
Carpenter's
Union - Negotiations |
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10 |
Carpenter's
Union - Donation |
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11 |
Department of
National Defence - Agreement
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12 |
Disposal of
Equipment |
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13 |
Film
Distribution - Agreement |
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14 |
Floodway -
Negotiations at Use |
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15 |
Food and
Beverage Concessions -
Understandings |
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16 |
General Files,
1966-1967 |
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17 |
Highlander
Investment Ltd., -
Agreement |
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18 |
Insurance
Matters - Notes, Contracts and
Policies |
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19 |
Lount
Construction Co. Ltd. -
Agreement |
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Box
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Folder
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7 |
1 |
L & F
Distributors - Agreement |
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2 |
Maintenance of
P.A. Equipment |
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3 |
Omega Film
Equipment |
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4 |
"Pending
File" |
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5 |
Reid, Crowther
and Partners Ltd.
(Engineering) |
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6 |
St. James Civic
Centre - Agreement |
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7 |
Sales and Excise
Tax Matters |
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8 |
Sargent Park -
Use of Facilities |
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9 |
School Bus
Leases - Agreement |
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10 |
School for the
Deaf - Agreement |
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11 |
Society for
Metropolitan Corp. of Greater
Winnipeg |
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12 |
Swimming Pool -
Architect's Fees |
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13 |
Swimming Pool -
Various Agreements |
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14 |
Ticket
Sales |
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15 |
Town of Winnipeg
Beach |
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16 |
T.V. and Radio
Rights - USA - Notes |
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17 |
University of
Manitoba - Use of Facilities and Grand
Stand Seats |
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18 |
University of
Manitoba - Construction of Temporary
Grand Stands |
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19 |
Univeristy of
Manitoba - Construction of Track and
Field Stadium |
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Box
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Folder
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1 |
Use of Symbol -
Agreement |
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2 |
Winnipeg
Auditorium - Agreement |
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3 |
Winnipeg
Enterprises - Agreements |
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4 |
Winnipeg
Enterprises - Agreements re:
stadium |
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5 |
Winnipeg
Enterprises - Agreements re: velodrome
construction |
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6 |
Winnipeg Canoe
Club - Agreements |
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7 |
Winnipeg
International Airport - Lease
Agreement |
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8 |
Winnipeg Pistol
and Rifle Club - Agreement |
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9 |
Winnipeg School
Division - Use of Property
Agreements |
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10 |
Winnipeg Trap
and Skeet Club - Agreement |
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11 |
Winnipeg Winter
Club |
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12 |
Yachting (Betel
Home Foundation) -
Agreement |
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VI. Publicity/
Promotion Files,
1968 |
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Box
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Folder
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9 |
1 |
Olympic Cup -
Correspondence,
1968 |
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2 |
Plaque -
Correspondence,
1968 |
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3 |
Press
Releases |
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4 |
Statistics |
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VII. Post-Games
Files,
1967-1971 |
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Box
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Folder
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9 |
5 |
Dissolution
Papers - Notices and Declarations,
1970-1971 |
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6 |
Distribution of
Official History - Fifth Pan-Am Games,
Part 1,
1968-1970 |
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7 |
Distribution of
Official History - Fifth Pan-Am Games,
Part 2,
69-1970 |
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8 |
Letter of
Thanks,
1967 |
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9 |
Medals for
Volunteers - Correspondence,
1967 |
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10 |
"Paso" Revew
Meeting,
1969 |
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VIII. Resource
Files |
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Box
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Folder
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9 |
11 |
Directories -
Assorted |
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12 |
Publications -
Assorted |
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Miscellany |
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Box
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Folder
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9 |
13 |
Congress on
Sports Medicine - Program |
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14 |
Criticisms of
the Pan-Am Games |
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PC 112 Pan-Am
Games - Motion Picture Film
Collection |
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Box
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Folder
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"Pan American
Games" 55', 16 mm full colour and sound. 2 reels (12 1/4" reels) |
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Produced by Canadian Indemnity. A "Nespix" Documentary of the opening and closing events associated with the games and highlights of the most notable performances.
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3 |
"The
Moilers" B/W 11:14 (7" reel) |
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Produced by the Royal Canadian Legion. A coaches' clinic for athletes all over Canada in preparation for the 1968 Olympic Games in Mexico. Not directly related to the Pan-Am Games.
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4 |
Pan-Am Fashion
Show Colour 1', 23" (2 3/4" reels) |
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Producer unknown. A short fashion display of tartan dress featured at the Pan-Am Games. Several other copies are duplicates.
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Box
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Folder
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"Pan-American
Games" 2 reels (12 1/4" reels) |
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Sponsored by Air Canada. A CBC documentary of the Pan-Am Games with commentator Frank Willis and narrator Lloyd Robertson.
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Contents: Reel #1
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- Opening Ceremonies (Prince Philip)
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- swimming
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- 200 metre back stroke/high jump/ladies tennis
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- equestrian/100 metres (ladies)/fencing/judo
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- 200 metre free style (men)/800 metre free style (ladies)/ backstroke
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Contents: Reel #2
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- Elaine tanner/track/diving/rifle
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- backstroke/gymnastics/judo/race walking
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- 800 metres (men)/equestrian/400 metres (men)
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- cycling/judo/marathon -26 mile/shotput
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- pole vault/long jump/high hurdles/discus/shotput
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- javelin/high jump/equestrian/closing
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TC 73
Pan-American Games Tape Recording,
1967 |
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"Pan-Am
Reflection"
1967 7" reel; 1200 feet; 1/4' reel-to-reel audio tape recording |
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"Pan-Am Reflection" by popular Winnipeg broadcaster Sam Picken. A retrospective and evaluation of the Pan-Am Games, 1967.
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