Grade Appeals
(School Council Policy)


On this page: Undergraduate Grade Appeals / Graduate Grade Appeals


UNDERGRADUATE GRADE APPEALS

DESCRIPTION

A grade appeal is a written request from a student that a final grade be changed.

POLICY

A student may appeal the grade received in a course for the following reasons:

  • the student questions the grade assigned
  • the student believes that the method of evaluation was not valid or reasonable in the circumstances
  • the student believes that the evaluated material or content deviated substantially from the course outline without reasonable and consensual notice
  • the student believes that the School’s regulations governing evaluation were misapplied

Such claims must be objective in nature and based on evidence.

Students are responsible for knowing the rules and regulations, policies and procedures of the School of Art as published on its website and in official communiqués as well as information published on the University of Manitoba Registrar’s website.

Students may question the overall course grade or the marking of the specific pieces of work. For reassessment of specific projects or assignments, tangible evidence of the original submitted work must be provided. Written, graphic, modeled, video recording or audio recordings are acceptable formats for reassessment.

When a student asks for a reappraisal of a grade or assignment, an original grade may be raised or confirmed.

The School of Art is committed to and shall make every effort in the timely and expeditious resolution of Student Grade Appeals.

PROCEDURE

Students may appeal the grade received in a course only within the published deadlines and, when required, on the proper forms provided by the School of Art and/or the Registrar’s Office, University of Manitoba. Students are responsible for providing documents (course outlines, grade sheets, research papers, etc) to support their appeal.
 

Step 1: Initial Request for Grade Change to the Faculty Instructor of Record

-Informal Stage

a) The student is encouraged, where possible, to meet with the instructor to discuss matters relating to the grade in question with the instructor in an attempt to resolve the matter informally before proceeding with a formal written grade appeal. If there has been a clerical or administrative error, of if after the discussion, the instructor wishes to change the grade for any other reason, the instructor will complete a ‘Grade Change Form’ and submit it to the Student Advisor within 7 working days of the meeting.

In the event the Instructor is not available for a grade query, the process will default to Step 2;
   

Step 2: Formal Appeal to the School of Art Disciplinary and Appeals Committee

a) A student wishing to appeal his or her final grade must make a formal written appeal to the Registrar’s Office within the deadlines established by the Registrar’s Office. The student will use the final grade appeal form which is available on line from the Registrar’s Office or on the School of Art website.

b) The student will pay all fees associated with filing a formal appeal through the Registrar’s Office.

Step 3: Process of the School of Art Appeals and Disciplinary Committee

Upon receipt of the formal grade appeal from the Office of the Registrar, the Student Advisor will contact the Chair of the School of Art Undergraduate Student Appeals and Disciplinary Committee. The Chair of the School of Art Undergraduate Student Appeals and Disciplinary Committee will schedule a meeting of the Committee to take place within 20 working days, if possible, in order to hear the appeal.  The student can request that the formal deadline be extended. The Chair shall at the same time give the instructor notice that a formal appeal has been filed.

The Chair shall set a date for the formal hearing and notify both the student who filed the appeal and the instructor as to the day, the time, and the place of the hearing.

The Committee shall have the authority to consider any and all material it deems relevant to the appeal and to request information from the instructor and/or the student who filed the grade appeal. This includes studio work that has not been returned to the student or studio work that the instructor can confirm was completed by the student and remains complete and unaltered in addition to course outlines, grade sheets, etc. For non-studio work, this includes final examinations, grade sheets, and term work if the instructor can confirm that these remain unaltered.

Both the instructor and the student must be present. Each has the right to be heard and each can have representation present during the appeal hearing. If it is impossible for the instructor to be present, they are required to prepare a report addressing the student's appeal for the committee.

The Student Disciplinary and Appeals Committee will normally re-assess an instructor’s decision on a grade only when:

a) the instructor has not followed the grading outline for the course

b) the course outline does not sufficiently set forth the grading criteria

c) there is evidence that the final grade was the result of a calculation error that had been missed during the informal stages

d) there is evidence that the criteria applied for grading the student’s work was not consistent with criteria stated in the syllabus.

GRADUATE GRADE APPEALS

Please contact the Student Advisor, at soadvise@umanitoba.ca for assistance.


This page was last updated on December 9th 2016