TPAC REIMBURSEMENT PROCESS

Reimbursement of a financial gift* to Elder(s) visiting the University of Manitoba will fall under one of the three categories below:

• Occasional visit(s) where total of all gifts is under $500 in the year
  Cash reimbursement is processed through the Aboriginal Student Centre
  

• Visit(s) where the total of all gifts is more than $500 in the year, but less than $5,000 (i.e. $501-$5,000)
  • A Purchase Requisition Form is required in addition to the TPAC Elder form
  • Cheque and/or budget charge is processed through Supplier Services
    
    
• Regular visits that require regular cheques be issued with expenses totalling more than $5,000 per year
  Please contact Kali Storm, Director of the Aboriginal Student Centre on the process for creating an ‘Elder/University Letter of Agreement’ which will be required in addition to the TPAC Elder form and ICA Form.
  

* Depending on the nature of the visit, a financial gift is usually around $200 per day plus expenses (food, shelter and travel as required). Please refer to protocol information on the types of requests and feel free to contact a TPAC member for referrals of appropriate Elders for the service/knowledge you require and/or to discuss appropriate gift(s).

NOTE:  DO NOT negotiate financial gift (honorarium) with Elders as this is considered disrespectful by many Elders. Tobacco is required, but the honorarium is a gift, not income, and must be communicated as such at ALL times.

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NOTE:  If you are using Elders, or any of the expenses listed below, and the funding is from an outside source (i.e. SSHRC, NSERC, CIHR) please include with your submission documentation from the agency approving the expense.

Account numbers have been created specifically for Traditional Aboriginal cultural expenses: