Governing Documents: University Community
Effective Date:
November 15, 2011
Revised Date:
Review Date:
November 15, 2021
Approving Body:
Board of Governors
University of Manitoba Act
President delegated to the
Vice-President (Administration)
Executive Director of Human Resources
Applies to:
All Support Staff  (see below)


(a) Support Staff Excluded from Bargaining Units as Members of the Board;
(b) The Executive Staff (Support Staff Members only);
(c) Excluded Management, Administrative and Professional Staff;
(d) Medical Practitioners and Administrators;
(e) Nurses in Northern Manitoba;
(f) Out of Province Support Staff;
(g) Student Support Staff; and
(h) All Support Staff in bargaining units.

1.0 Reason for Policy

To identify the primary obligation for support staff to perform their University responsibilities and to provide opportunities for support staff to engage in outside activities that may otherwise appear to conflict their University duties.

2.0 Policy Statement

All support staff have employment obligations to the University as set out in their job descriptions, letter of offer or other related employment material. Many University employees have interests outside their employment with the University, either of a voluntary nature or for remuneration. This Policy is intended to encourage outside activities in a way that does not conflict with employment obligations to the University.

2.1 Definition of Outside Activities

Outside Activities shall mean activities of a substantial or ongoing nature, whether remunerated or non-remunerated that broadly relate to an employee’s work or function at the University, but are beyond and outside the normal scope of employment, such as self-employment or consulting activities.

2.2 Request for Absence

Support staff employees should not engage in outside activities that conflict or interfere with the fulfillment of their employment obligations to the University without the prior written consent of their supervisor or the person to whom they report.

2.3 Approval for Absence

Consent from the Supervisor must be obtained for activities in which the University derives or would derive a benefit through participation of its employees in these activities, such as professional associations in fields related to the University work, or in instances where the employee has made appropriate arrangements for an unpaid leave of absence, secondment or other suitable paid personal time off from work. Supervisors may, from time to time, review agreement to consent to these outside activities.

2.4 Use of University Infrastructure

Outside activities should not involve the use of the University’s facilities, equipment, supplies or services without the prior written consent of the Vice-President (Administration), who may require that the cost of such use of facilities, supplies or services be reimbursed to the University.

2.5 Report of Outside Activities

Upon written request from the Supervisor a support staff employee may be required to provide a written report of the extent and nature of any outside activities of a substantial or ongoing nature.

2.6 Administration in accordance with Conflict of Interest Policy

This Policy shall be administered in accordance with the Conflict of Interest Policy and, where there is conflict between the provisions of this Policy and the Conflict of Interest Policy, the provisions of the Conflict of Interest Policy shall prevail.

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of the Policy is required.

3.2 The Executive Director of Human Resources is responsible for implementation and compliance with this policy.

4.0 Secondary Documents

4.1 The Vice-President (Administration) or the President may approve Procedures which are secondary to and comply with this Policy.

5.0 Review

5.1 Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is November 15, 2021.

5.2 In the interim, this Policy may be revised or rescinded if:

(a) the Approving Body deems necessary; or
(b) the relevant Bylaw, Regulations or Policy is revised or rescinded.

5.3 If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or
(b) are in turn rescinded.

6.0 Effect on Previous Statements

6.1 This Policy supersedes Policy: Outside Activities – Support Staff (January 23, 1997)

7.0 Cross References

Policy: Conflict of Interest

Related documents:

Policy: Conflict of Interest