Administrative Assistant 3

Revision Date: August 2005

Classification: Administrative Assistant 3
Unit: AESES
Hay Point Range: 383 – 433

CHARACTER OF THE JOB

Positions at this level may be distinguished from those of the lower levels in that they require the application of specialized administrative skill to a University program, section, department, faculty, school, administrative unit or area.

Incumbents are expected to apply their specialized knowledge without referral, acting independently in the day-to-day administration of their assigned area. The supervision of junior clerical, services or administrative staff is a normal requirement of these positions.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Provides research, development, implementation and interpretation on policies, procedures and regulations, resolving exceptions to the rule.

  • Is responsible for preparation and dissemination of all public relations material for the department, including communication and liaison with outside agencies, students, staff and the public.
  • Is responsible for representing the department on University committees and providing liaison between the department program and other University departments.
  • Is responsible for coordinating the work programs of the department with the needs and requirements of other University departments.
  • Is responsible for supervising the work of employees within the department, including the allocation of work assignments, and on the-job training, performance management, recommending hiring, discipline and promotion.
  • Is responsible for maintaining all relevant payroll, personnel, budget and costing reports of an area.
  • Develops and monitors records and budgets and makes financial projections of income and expenditures.
  • Collects, updates, analyzes data and statistical reports relevant to the activities of an area.
  • Provides counseling and advice to students on academic programs, degree and graduate requirements, authorizing and monitoring student =s progress
  • Evaluates academic program of probationary students, course overloads, course withdrawals and authorizes related documentation.
  • Acts in an advisory capacity on appeals and participates in the decision-making process with regard to the disposition of appeals.
  • Is responsible for advising other University areas on the most appropriate methods of procedures for matters relating to this area.
  • Keeps up-to-date on University policies, procedures and requirements.
  • Performs other related duties as required or assigned.

QUALIFICATIONS REQUIRED

The minimum qualifications necessary for acceptable (satisfactory) job performance are:

Level of Formal Education

  • Undergraduate degree in a related discipline.
  • Knowledge of University regulations, programs and procedures as they relate to the function/program.

Experience

  • Three years of directly-related administrative experience.
  • An acceptable equivalent combination of education and experience may be considered.

Skills and Abilities

See Administrative Assistant 1 Classification Specification.

Physical Requirements

Capable of performing the duties as assigned.

This class specification is intended to illustrate the characteristics of this classification level and should not be interpreted as a description of any one individual position within this classification level.