Ethical Guidelines

This document sets out guidelines for ethical recruitment at post-secondary educational institutions. These guidelines are intended to provide a framework for the professional relationships between employers, students, third party recruiters and career educators.

EMPLOYER'S RESPONSIBILTIY is to comply with all relevant federal and provincial legislation


  • contact the career centre well in advance to reserve interview space and provide company literature
  • notify all applicants individually of their status
  • provide accurate information on job responsibilities, compensation and benefits
  • interview for positions whose starting dates are within 12 months of the initial interview
  • respond to all candidates within agreed upon time frames
  • give reasonable notice (a minimum of 3 days is recommended) of any interview cancellations
  • honour all offers of employment
  • advise students what costs will be compensated for site or interview visits

Job Offer

  • provide a reasonable amount of time to respond to job offers made (3-4 weeks is recommended for fall term recruiting of spring hires (on-campus recruitment) and 2 weeks is recommended for immediate and summer hires)
  • confirm job offers and terms of employment in writing to students
  • inform the career centre regularly of the status of your campaign

STUDENT'S RESPONSIBILITY is to comply with all relevant federal and provincial legislation


  • prepare for the interview
  • provide accurate and appropriate information on qualifications and interests in the form requested by the employer
  • notify the career centre well in advance if interviews must be rescheduled or cancelled
  • acknowledge invitations for site visits or second interviews promptly whether accepted or rejected
  • notify employers well in advance if site visits or second interviews must be postponed or cancelled
  • accept interview invitations (second and subsequent) only when seriously considering a position with the employer

Job Offer

  • discuss offers with employers to verify terms and reach mutually acceptable responses
  • notify employers of acceptance or rejection of an offer as soon as a decision is made
  • respond to every offer whether it is to be accepted or rejected
  • notify the career centre immediately upon confirmation of a job acceptance to withdraw from the work search process
  • honour the acceptance of the offer as it is a contractual agreement with the employer

CAREER EDUCATOR'S RESPONSIBILITY is to comply with all relevant federal and provincial legislation


  • accommodate employers' reasonable requests for job posting and interview space
  • ensure that students have reasonable (a minimum of 5 weeks is recommended) time from the start of the school year to prepare for the on-campus recruitment process prior to the commencement of interviews

Employment Preparation

  • provide information, resources and advice to students on career planning and job search
  • inform students of acceptable recruitment ethics, procedures and responsibilities


  • provide equal services to all students and employers
  • follow legal and ethical guidelines in providing student information to employers
  • bring to the attention of the parties involved any questionable recruitment practices

THIRD PARTY RECRUITERS are agencies, organizations or individuals recruiting candidates for employment opportunities with other organizations. The following guidelines for third party recruiters have been established to best meet the needs of students, employers and educational institutions:

  • no direct referrals will be made to vacancies listed by third party recruiters without posting and/or contacting candidates with the information relating to the position
  • third party recruiters will be asked to identify their employer clients in order that educational institutions can determine that the position listed is an actual job vacancy and that it does not duplicate a vacancy already listed with the educational institution. Candidates' resumes must not be held in the files of the third party recruiter for later referral to other positions unless authorized by the candidate

The above information has been provided by The Canadian Association of Career Educators and Employers (CACEE)