Please follow the steps below so that you are fully prepared for your first day and the days to follow. Some of these steps may not apply to you – complete only if applicable. The steps are divided up into three sections:
We expect you may have questions. Please work with your manager to ensure you understand and complete all necessary steps in order to make your transition into your new job a smooth one.
Contact the HR Help Desk (204-474-9400) if you have any questions along the way.
Legal documentation for foreign workers
If you are a foreign worker, please bring a copy of your work or study permit* and a copy of your SIN confirmation letter to Human Resources (309 Administration, Ft Garry Campus; or S203 Medical Services, 750 Bannatyne Avenue, Bannatyne Campus) on or before your first day of work.
*Students, please ensure that your study permit states that you are allowed to work on campus.
For course instructors
Please contact your employment supervisor to make arrangements to receive the course outline, course textbook order and to discuss any audiovisual requirements for the course.
Please review the Responsibilities of Academic Staff with Regard to Students (ROASS) document and other academic integrity policies and procedures.
Claim your computer account within five (5) days of accepting your offer.
Claim your computer ID as soon as possible, if you are a new employee and do not currently have an active U of M computer account, visit signUM and claim your account by clicking on “Claim Your ID”.
Your computer ID provides you with:
If you are a U of M student, you may already have claimed your computer ID. If you have any questions about this process contact the IST Help Desk at (204) 474-8400.
The University of Manitoba requires that all employees be paid through direct deposit.
All employees are eligible to join the University of Manitoba Pension Plan. If you have not already done so, please complete the Pension Plan Application for Membership form. If you wish to waive your participation for up to two years, complete the Participation Waiver Form.
Legislation requires all employees to take certain training. If you have completed the training highlighted below, you do not need to take it again.
Accessibility at the U of M
Accessible Customer Service Training must be completed by all University of Manitoba employees, as required by the Accessibility for Manitobans Act. Online videos are available which take approximately 35 minutes to complete. Please visit the Accessibility Hub to complete this training.
New Worker General Orientation
New Worker General Orientation must be completed by all employees at the University of Manitoba. Please visit the Environmental Health and Safety Office's New Worker General Orientation to complete this training.
Workplace Diversity Questionnaire for New Faculty and Staff
Information on this questionnaire will assist The University of Manitoba to identify and remove barriers to employment and advancement. Only the Diversity and Inclusion area will have access to your personal information and will hold it in the strictest of confidence. Individual information will not be identifiable. This questionnaire does not display previously entered information.
To learn more about the questionnaire, and to complete it, please visit Rise Up and Be Counted.
Employee Self Service (ESS) is located within the university’s secure JUMP internet portal. Simply log into JUMP, using your personal login and password. Once you are in JUMP, click on the Staff tab then click on the link titled “Employee Self-Service”.
You may view your personal information including current address, emergency contact, pay statements, T4 slips, benefits coverage, vacation allowance, beneficiary, dependants and attendance profile.
We encourage you to update your address and emergency contact right away. If you have a preferred name — a name that you commonly use which is different from your legal name — you may update that at any time by clicking on the section titled “Personal Information” within ESS.
You will also find “My Career” in ESS, where you can search and apply for jobs, follow the progress of your application, accept your offers and upload your resume and cover letter.
Now that you have completed the requirements for onboarding, discover more about the University by visiting "Orientation to University of Manitoba" developed by Learning and Organizational Development.
If you have any further questions about the onboarding process, please call the HR Help Desk (204) 474-9400 or visit us online.