Terms of Use - Retiree Email Account (@umr)

As a retiree of the University of Manitoba, you will be provided with an email account, free of charge. By accessing this account, you agree to the terms of use described herein. The University may withdraw an email account, at any time, and in its absolute discretion, if it is not used in a manner consistent with these terms of use.

Purpose of Use

The retiree email account may be used for personal purposes. Retired Academic staff may also use the account for continuing their scholarly work. The account is not to be used in association with the operation of a business or other commercial operation, whether or not such operation is for profit.

Restrictions on Use

The email account must be used in a way which does not risk exposing the University to liability, and does not risk bringing the reputation of the University into disrepute. In particular, use of the account must:

  1. Comply with all applicable laws;
  2. Respect copyright and intellectual property of others;
  3. Be respectful, and refrain from use which could be seen as harassing, intimidating, or obscene; and
  4. Not represent the user as an active employee of the University.


Personal Email and Email Related to Scholarly Work

Retirees may move personal emails and email related to scholarly work from their active employee accounts to their retiree accounts. You are responsible to ensure that only your own personal emails and/or emails related to your scholarly work are moved to or retained in the retiree account. You should not move information regarding University business to your retiree account or retain such information within that account. The collection and retention of personnel information (including about students and employees of the University), or confidential business information about the University, within a retiree email account is prohibited.

Sharing of Email Address


The University may share the email address you have been provided internally within the institution, in order to facilitate a continuing connection to the University community. As a result, you may for example expect to receive news from the University (and its various departments and units), invitations to events, fundraising solicitations, and notification of volunteer opportunities. Your retiree address may also be used to communicate with you regarding pension and benefits issues. Your retiree address may also be provided to external parties associated with the University, including the UM Alumni
Association and the UM Retirees’ Association. You can expect to receive news, invitations, program information, and solicitations from these external associated groups as well.

Liability, Privacy and Out of Jurisdiction Notification

Your retiree email account is hosted by an external third party provider. Please be aware that by selecting the Office 365 retiree email service (@umr), your personal information that is collected while using this service and the content of your retiree mailbox may be stored on servers outside of Manitoba or Canada. The University of Manitoba cannot and does not guarantee protection against the possible disclosure of your data including, without limitation, against possible disclosures of data in accordance with the laws of a foreign jurisdiction.

The University of Manitoba also accepts no liability for the account whatsoever, including its operation, availability, security, or privacy


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