Reprint Hunter

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ADVICE FOR REQUESTING REPRINTS OF PUBLICATIONS

Finding Reprint Authors' E-Mail Addresses:

• If you know the person's university, go to the e-mail directory for it using our Reprint Hunter. Note that the list has two parts, in which the word "University" comes first or last. For example, a place may be known as Oxford University or University of Oxford. If you don't find the university you want under one form, try the other. The Find feature of your browser may help. Institutions not having the word "University" in their titles are listed under the first alphabetical list. If the institution you want isn't there at all, please inform us - GordonR@ms.UManitoba.ca (Richard Gordon). If it is, sometimes you have to find a subpage. Common names are: People, Search People, Directory, Staff Phone/Email Index, Home Pages.
• Just search for the person's name using a web browser. This often works if the name is fairly unique.
• Ask someone else: in the same department, especially a secretary or department head; or someone who is a co-author on any other paper; or who is head of a society that the person belongs to.
• Search for papers by the person using PubMed (http://www.ncbi.nlm.nih.gov/PubMed). Change "Summary" to "MEDLINE". Hit the "Display" button. Use your browser's "Find" command to search for @, which is part of every e-mail address. If the person or colleagues have listed an e-mail address, you will have it. Note that the PubMed format must be strictly adhered to for a valid search: Fidrich M OR Thirion JP. "OR" must be capitalized, but the author's names and initials need not be. Note that only the first one or two initials may be used. If the second initial is not known, it may be replaced by *. Make sure a page is completely downloaded before issuing the next command. Note that sometimes PubMed will give the URL for the publisher's abstract, and that the latter will often contain an author's e-mail address.
• For other fields their are paper search web sites, such as: Physics Documents Worldwide, arXiv.org e-Print archive, Mathematics ArXiv, ChemWeb, JSTOR, where a search for papers by a given author is likely to yield an e-mail address.
• Try one of the general e-mail search pages (see our Reprint Hunter).
• If you're curious what country an e-mail address is from, the last two letters are usually a country code, which can be looked up at: http://www.uchicago.edu/docs/country-codes.html.

Finding an institution:

• There are many search engines that are suitable, given an institutional name:(http://www.altavista.com/), http://www.google.com/, http://www.northernlight.com/, http://www.dogpile.com/, etc,) Skim through the first page or two of URLs. Beyond that the hits are usually irrelevant. Any page from the university you want may work: most will have links to the university home page, or you may get there by trimming back the URL.
• There are pages giving lists of universities within a country. These can sometimes be found, for example, by using AltaVista to search "Taiwan Universities". See our Reprint Hunter.
• When you find the URL for an institution, or its directory, and save it, edit the bookmark immediately. The names of many bookmarks are uninformative, and you'll want to place the institution's name at the beginning. Please also send the URL to GordonR@ms.UManitoba.ca (Richard Gordon).
• Don't panic if a page comes up in a language you can't read, or with nonsense characters because the alphabet or words are not in Latin letters. Frequently embedded somewhere on the page will be the word "English" or another language. The "translate" feature in AltaVista is sometimes helpful (http://babelfish.altavista.com/translate.dyn).
• Some institutions list only a few administrative e-mail addresses. A friendly request to forward your reprint request to the author often works.

Formatting your e-mail request:

This advice was prepared by:

Dr. Richard Gordon, Department of Radiology
University of Manitoba, Room GA216, Health Sciences Centre
820 Sherbrook Street, Winnipeg, MB R3A 1R9 Canada
Phone: (204) 789-3828 (recorder), Fax: (204) 787-2080
E-mail: GordonR@ms.UManitoba.ca (Richard Gordon)

Mr. Eric Cowdrey, M.Sc. (Physics)
Radiation Protection Officer
Division of Medical Physics
CancerCare Manitoba
Room 2118, 675 McDermot Avenue Winnipeg MB R3E 0V9, Canada
Phone: (204) 787-2166, Fax: (204) 775-1684
E-mail: eric.cowdrey@cancercare.mb.ca (Eric Cowdrey)

Ms. Andrea de Manuel Keenoy, Coordinadora/Library Coordinator
Campus Universitario de Cartuja
Escuela Andaluza de Salud Publica, Apdo. 2070
E- 18080 Granada, Espana
Phone: +34-958 027486, Fax: +34-958 027488
E-Mail: amanuel@easp.es (Andrea Manuel)

Last update: April 23, 2001

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