ADVICE FOR REQUESTING REPRINTS OF PUBLICATIONS
Finding Reprint Authors' E-Mail Addresses:
- If you know the person's university, go to the e-mail directory for it using
our Reprint Hunter. Note that
the list has two parts, in which the word "University" comes first or last.
For example, a place may be known as Oxford University or University of Oxford.
If you don't find the university you want under one form, try the other. The
Find feature of your browser may help. Institutions not having the word "University"
in their titles are listed under the first alphabetical list. If the institution
you want isn't there at all, please inform us - GordonR@ms.UManitoba.ca
(Richard Gordon). If it is, sometimes you have to find a subpage. Common names
are: People, Search People, Directory, Staff Phone/Email Index, Home Pages.
- Just search for the person's name using a web browser. This often works
if the name is fairly unique.
- Ask someone else: in the same department, especially a secretary or department
head; or someone who is a co-author on any other paper; or who is head of
a society that the person belongs to.
- Search for papers by the person using PubMed (http://www.ncbi.nlm.nih.gov/PubMed).
Change "Summary" to "MEDLINE". Hit the "Display" button. Use your browser's
"Find" command to search for @, which is part of every e-mail address.
If the person or colleagues have listed an e-mail address, you will have it.
Note that the PubMed format must be strictly adhered to for a valid search:
Fidrich M OR Thirion JP. "OR" must be capitalized, but the author's names
and initials need not be. Note that only the first one or two initials may
be used. If the second initial is not known, it may be replaced by *. Make
sure a page is completely downloaded before issuing the next command. Note
that sometimes PubMed will give the URL for the publisher's abstract, and
that the latter will often contain an author's e-mail address.
- For other fields their are paper search web sites, such as: Physics
Documents Worldwide, arXiv.org e-Print
archive, Mathematics ArXiv,
where a search for papers by a given author is likely to yield an e-mail address.
- Try one of the general e-mail search pages (see our Reprint
- If you're curious what country an e-mail address is from, the last two letters
are usually a country code, which can be looked up at: http://www.uchicago.edu/docs/country-codes.html.
Finding an institution:
- There are many search engines that are suitable, given an institutional
http://www.dogpile.com/, etc,) Skim
through the first page or two of URLs. Beyond that the hits are usually irrelevant.
Any page from the university you want may work: most will have links to the
university home page, or you may get there by trimming back the URL.
- There are pages giving lists of universities within a country. These can
sometimes be found, for example, by using AltaVista to search "Taiwan Universities".
See our Reprint Hunter.
- When you find the URL for an institution, or its directory, and save it,
edit the bookmark immediately. The names of many bookmarks are uninformative,
and you'll want to place the institution's name at the beginning. Please also
send the URL to GordonR@ms.UManitoba.ca
- Don't panic if a page comes up in a language you can't read, or with nonsense
characters because the alphabet or words are not in Latin letters. Frequently
embedded somewhere on the page will be the word "English" or another language.
The "translate" feature in AltaVista is sometimes helpful (http://babelfish.altavista.com/translate.dyn).
- Some institutions list only a few administrative e-mail addresses. A friendly
request to forward your reprint request to the author often works.
Formatting your e-mail request:
SUBJECT: reprints, please
Dear Dr. AUTHOR:
I would appreciate a copy of:
plus a sampling of your related reprints. Glad to reciprocate: my recent
papers in YOUR_FIELD are listed below. PDFs are preferred, as attachments,
where available. If you have a web page for downloading or viewing papers,
please let me know its url. Thanks!
Best regards, YOUR_NAME
This advice was prepared by:
Dr. Richard Gordon, Department of Radiology
University of Manitoba, Room GA216, Health Sciences Centre
820 Sherbrook Street, Winnipeg, MB R3A 1R9 Canada
Phone: (204) 789-3828 (recorder), Fax: (204) 787-2080
Mr. Eric Cowdrey, M.Sc. (Physics)
Radiation Protection Officer
Division of Medical Physics
Room 2118, 675 McDermot Avenue Winnipeg MB R3E 0V9, Canada
Phone: (204) 787-2166, Fax: (204) 775-1684
Ms. Andrea de Manuel Keenoy, Coordinadora/Library Coordinator
Campus Universitario de Cartuja
Escuela Andaluza de Salud Publica, Apdo. 2070
E- 18080 Granada, Espana
Phone: +34-958 027486, Fax: +34-958 027488
E-Mail: firstname.lastname@example.org (Andrea
Last update: April 23, 2001
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