Academic Progress
The Student Advocacy Office can help you address many of the issues that you may encounter as a University of Manitoba student. If you have any concerns, you are encouraged to contact the office to schedule an appointment to meet with an advocate. You may find the information below helpful in resolving the matter on your own or better prepare for your upcoming appointment with an advocate.

Course Marks and Grades | Academic Standing (Probation or Suspension) | Admission


Course Marks and Grades

Concerns about marks or final grades
Students who are unsatisfied with a particular mark or final grade in a course, have the option of appealing the grade to the department. There are two types of grade appeals: a term work grade appeal and a final grade appeal. Please view the tutorial below:

Video Tutorial on Grade Appeals

Before you decide

FIRST: Discuss your concerns with your instructor during their office hours or at another agreed upon time. They may provide you with valuable feedback on why you received the grade that you did, or may be willing to review your assignment or test again.

NEXT: If you are still not satisfied with this information and have valid reasons, you can file a grade appeal.
Some examples of valid reasons are:

  • Miscalculation of marks
  • Misgrading of work
  • Evaluation or grading not in accordance with the information on the course outline
  • Unclear or contradictory directions for assignment

Some examples of reasons that are not valid:

  • If you worked very hard on the assignment, but still received a bad mark (e.g. “I thought I did better” or “I need a better grade”)
  • If your marks in a course were impacted by medical or compassionate grounds and another process may be more appropriate (e.g. authorized withdrawal).

AT ANY TIME: If you are undecided about filing an appeal or have any questions, you can make an appointment to speak with a Student Advocate.

Filing a Grade Appeal

Step 1:
Complete the appropriate grade appeal form (term work or final).  Indicate the grounds for your appeal. If you require more space, you can attach a separate letter to the form. A letter template is available from the Student Advocacy Office, or for download as a .pdf.

Step 2:
If applicable, attach for review a copy of the test or assignment, course outline, or any other documents relevant to your appeal

Step 3:

  • Submit the appeal form/package and pay the $35.00 (subject to change) fee using the directions stated on the appeal form.
  • The fee is refunded for a grade that is raised as a result of appeal. Be sure to keep your receipt
  • Deadline to submit a term work appeal: 10 Working days from the receipt of grade.
  • Deadline to submit a final grade appeal: See Registrar’s Office website for details.

After your appeal is submitted

Your appeal package will be forwarded to the department offering the course. Generally there will be a second review of your work/final exam by the professor and a third party (either another professor or an appeal committee). You will receive a letter in the mail with the decision of your appeal, within 15 days for a term work grade appeal, and within 30 days of the grade appeal deadline. Note that a grade (term or final) cannot be lowered as a result of an appeal. 

Field Placements/Practicum/Clinical/Co-Op (Experiential Learning Course)
Students concerned with evaluations obtained during the experiential learning portion of their program may have an option to appeal. Please consult your program website and seek advice from your program advisors.

If you have further questions or require assistance, please make an appointment with a Student Advocate.

Academic probation or suspension

Each program has its own regulations regarding academic progression including minimum performance requirements. Students are also expected to maintain minimum requirements in the experiential learning portion of their program and other out of classroom activities. Students should be aware of the various requirements; you can find this information on your program’s website or by speaking with an academic advisor in your Faculty/College/School. If there are extenuating circumstances (medical, compassionate, or personal) affecting your ability to be successful in your courses or experiential learning, please speak to an advisor as early as possible.

Admission concerns

If your application for admission is not successful, you should first check with the program's Admissions Officer for an explanation of the entrance requirements and admissions process that was followed in processing your application. Admissions advisors may be contacted through the Admissions office. As well, review the Applicant Information Bulletin for the program.

If, after speaking with the Admission Officer, you decide you would like your application to be reconsidered, you must submit your request to the Chair of the Admissions Committee for your program. Information on this process can be found in the Applicant Information Bulletin found on the program website. Experience has shown that most enquiries can be satisfied at this level. If the decision is unfavourable, you can appeal to the next stage. If you have require assistance with this process or have questions, please make an appointment with a Student Advocate.