Research Administration System (RAS)
Note: RAS training documents and further FAQs are now located on this page.
Access & Assistance
- For immediate assistance with how to navigate the system, general questions, or to book a training session, contact RAS Support.
- For active staff or students that require RAS access, please submit a ticket to the IST Service Desk. Contact the IST Service Desk.
- For external users requiring RAS access, please complete the Individual Sponsored Account form.
RAS Updates
The documents below outline specific changes and updates of latest versions in RAS. Please contact RAS Support if you have any questions.
What is the Research Administration System (RAS) Project?
The Research Administration System (RAS) integrates required forms for grants, contracts, human ethics and animal ethics into a single electronic system. This includes all workflow and approval processes for researchers, students, coordinators, approvers, and administrators. The purpose of the system is an easy-to-use paperless process that encompasses all administrative aspects of the research lifecycle from start to finish.
Frequently Asked Questions
How do I get access to RAS?
Active UM Staff and Students:
Submit a ticket to the IST Service Desk requesting access including the following information:
- Legal First Name
- Legal Last Name
- Department Name (this is the department the research is being conducted under)
- UM Staff/Student Email Address
External Researchers/Personnel:
A UM employee must sponsor an account, this is usually the PI. They must fill out the following form: Individual Sponsored Account. Please check the RAS checkbox on the form.
The UM employee sponsoring the account can email the form to IST service desk at servicedesk@umanitoba.ca and request access to the RAS. Include the following information in the body of the email:
- Legal First Name
- Legal Last Name
- Department Name
Who do I contact if I have questions about RAS or want to schedule a training session?
Contact RAS Support at RAS_Support@umanitoba.ca if you have any questions or need any help with the system.
RAS Support can also provide one-on-one training or larger group training sessions as well. Contact RAS_Support@umanitoba.ca to schedule.
Human Research Ethics (Fort Garry)
Phase I of the project, Human Research Ethics (Fort Garry), went live in the system June 2021. All Human Research Ethics related forms are to be submitted through the new system.
Please make sure to upload your CORE and PHIA (if applicable) certificates to your user profile in the new system as soon as possible as these are required for protocol submission.
Please visit the Human Research Ethics at Fort Garry website for details on current business rules and deadlines.
Training Documents
-
Quick Reference
A quick guide to RAS.
-
FAQ
Frequently asked questions on RAS.
-
Getting Started
Learn everything you need to know on how to navigate RAS.
-
HE Submissions
Need to submit a new HE protocol? Check out this guide on each HE submission in the system.
-
Submit by PI
Are you a PI? Click on this document on how to submit a new protocol. This also includes how to submit your follow-on submissions (amendments, renewals, REB events and closures).
-
Submit by Designate
Are you an RA or study coordinator starting a protocol for a PI? Click on this document on how to submit a new protocol. This also includes how to submit follow-on submissions (amendments, renewals, REB events and closures).
-
Submit by Student PI
Are you a student PI or Advisor? View this document on how to submit a new protocol and submitting it to your advisor for review. This includes how to submit your follow-on submissions (amendments, renewals, REB events and closures). Also included is how to review a student PIs submission as the advisor.
-
How to Review
Are you an REB member or Chair? Check out this document to see how to review a submission in the system.
-
REB Board
Board meeting coming up? View this document if you attend the REB board meetings to learn how to review protocols.
Grants & Contracts
Phase II of the project, Grants & Contracts, TBA.
Animal Care (AC)
Phase III of the project, Animal Care, TBA.
RITHIM
Research Improvements Through Harmonization in Manitoba (RITHIM) is a provincial initiative being delivered through Research Manitoba in response to recommendations approved by the Manitoba Government.
Once implemented, the Committee for Harmonized Health Impact, Privacy and Ethics Review (CHIPER) will be the new harmonized review committee responsible for the review of ethics, privacy, and operational impact for health research in Manitoba.
Please visit Research Manitoba for more details of the RITHIM project.