Experience Record
The Experience Record is a university recognized document that captures student participation in approved co curricular and experiential learning activities. It includes experiences from Fall 2020 onward and showcases the skills and competency areas students develop through their involvement. The Experience Record helps students show the full story of their learning and engagement, highlighting how their experiences at the University of Manitoba support their success in future opportunities.
For Students
This section helps students access and understand their Co-Curricular Experience Record. The Co-Curricular Experience Record is built through validated experiences submitted by student groups, programs, and activity facilitators.
It reflects the many ways students engage, lead, and build skills outside the classroom. Each notation gives students the opportunity to reflect on the skills and competency areas they develop through their involvement, helping them gain a clearer picture of their strengths and growth.
Students can log in through UMConnect to view their experiences and use their Co-Curricular Experience Record to support scholarship applications, job searches, interviews, and future academic opportunities, and to identify the competencies they would like to continue developing.
Learn About Competency Areas
Students can explore these competency areas in more detail on the UM Competencies Framework webpage.
View Your Experience Record
Follow the steps below to access your Experience Record through UMConnect.
To view your Experience Record:
- From the UMConnect home page, select 'LOGIN'. You will be redirected to a user group selection page.
- Select your user group. For current UM Students, select 'UM Students.' You will be redirected to the UM Single Sign-on page.
- Use your student email and password to log in. Once you successfully log in, you will see your UMConnect Dashboard.
- On the white space to the right underneath "Welcome, (Your Name)," you will find multiple tabs. Select the 'Experience Record' tab.
- You will find notations for various experiences you have completed. You can select 'View' under each tile to reveal more information about the notation.
Alternative formats are available on request
Experience Record Notations
Notations recognize your participation in approved co curricular and experiential learning activities. Below is information on how notations are added to your Experience Record and what to do if something is missing.
How Notations Are Added
A notation is added to your Experience Record by a validator after you complete the requirements of the role or position. Validators may be executive members of student groups or clubs, program coordinators, or activity facilitators.
Missing or Incorrect Notations
Use the resources below to learn what to do if something needs attention on your Experience Record.
Some notations are missing from my Experience Record
If you are missing a notation for an experience you completed, you can submit a request through UMConnect to have it added to your Co-Curricular Experience Record. Once submitted, the validator will review your request and approve or decline it based on whether the requirements of the role were completed.
Requests submitted through UMConnect apply only to the current Experience Record annual cycle. If you are missing a notation from a previous annual cycle, it can no longer be added to your Co-Curricular Experience Record.
I want to submit a request for an experience I completed but can't find it in the Experience Catalogue
If the experience you completed does not appear in the Experience Catalogue, please reach out to the person who coordinated the experience. They may be able to submit the experience for recognition if it meets the criteria for inclusion.
We aim to capture as many eligible experiences as possible. You are welcome to share the information on this webpage or the contact details for the Experience Record Team with the appropriate coordinator.
Other ways to capture recognition from experiences
Experiences that are not in the Experience Catalogue cannot be added to your Co-Curricular Experience Record. However, you can still include your responsibilities and the skills you gained on your resume or CV, or discuss them in interviews. A verification letter from the person who oversaw the experience can also provide formal confirmation of your participation.
I participated in experiences between 2012 to Summer 2020 semester
If you are looking for notations of participation in recognized experiences during this time period, these will appear in your Archive CCR, not your Experience Record.
Second Monday of May: Last day to submit requests for experiences that took place between May 1 and April 30 of the most recent academic year.
Student Resources
Experience Record Activity Administrators
This section provides guidance for groups, associations, clubs, programs, and activity facilitators who submit new activities or update existing ones in the Experience Catalogue. Administrators can find the forms, guides, and steps required to ensure positions and competency areas are accurate and up to date.
Submit a New Co-Curricular Experience Application
For students to receive notations for completing an activity, it must first be recognized and published in the Experience Catalogue. New activities are typically submitted by student group executives, program administrators or coordinators, or activity facilitators.
Before applying, ensure you have all required details about the activity and each position.
See Experience Record Administrator Toolkit for application form.
Step 1: Prepare Information About the Activity and Positions
Step 1a: Check the Experience Catalogue
Before starting your application, review the Experience Catalogue to confirm that your activity is not already recognized.
If it is already listed and you want to request changes, please refer to the Updating Existing Co-Curricular Experiences section of this webpage.
Step 1b: Identify the Positions for Recognition
Determine which positions within your activity should be recognized as Student Involvement or Experiential Learning.
For detailed criteria, refer to Supplemental Information - Number 1.
Step 1c: Prepare your Responses
Use the New Co-Curricular Experience Application Questions document document to prepare your responses in advance.
The online application form does not save progress. Ensure you have dedicated time to complete it in one uninterrupted session.
Step 2: Submit an Application
In the Experience Catalogue Co-Curricular Application Form, select “Submit a new group, program, or club” to begin your application.
After submitting the form, your application will undergo a pre-review to confirm that all required information has been provided.
If any details are missing, the Experience Record Team will contact you with instructions on what is needed to move your application forward.
Step 3: Post-Application and Communication of Results
Complete applications are reviewed by the Experience Record Campus Committee (ERCC) at their monthly meeting.
You will receive an email from ExperienceRecord@umanitoba.ca within 7 business days after the ERCC meeting informing you of the committee's decision.
Updating Existing Co-Curricular Experiences
Updates may include editing activity details, updating positions with competency areas, adding new positions, changing categorizations, or verifying and adding validators.
Before submitting an update request, review the Experience Catalogue to confirm what is currently published. This helps ensure your changes are accurate and complete.
See Experience Record Administrator Toolkit for application form.
Step 1: Review the Published Information
Before submitting an update, review the Experience Catalogue to confirm the information currently published for your activity and its positions. This will help you determine what details need to be edited, added, or updated, and will ensure your request is accurate and complete.
Step 2: Submit an Update Request
Validators can submit updates through the Co Curricular Experience Update Form. Select “My group, program, or club is already in UMConnect” and search for your activity.
To submit any changes, including editing position details, updating competency areas, adding new positions, or verifying validators, you must hold the validator role for at least one position within the activity.
If your update involves changes to the activity name, the activity description, or if you need to delete an activity or a position, please email ExperienceRecord@umanitoba.ca for assistance.
For full instructions on how to complete each type of update, please refer to the How-to Guide for Group and Activity Owners: Update an Existing Experience Record Activity.
Step 3: Post-Submission Review and Communication
Complete update requests are reviewed by the Experience Record Campus Committee (ERCC) at their monthly meeting.
You will receive an email from ExperienceRecord@umanitoba.ca within seven business days after the meeting with the committee’s decision.
Validate Student Experiences
Validation confirms that a student has completed the requirements of a recognized activity. Once validated in UMConnect, the notation appears on the student’s Experience Record. Validators help ensure accuracy and consistency across the Experience Catalogue.
Who Can Be a Validator
Validators may be faculty, staff, students, or approved external partners who oversee an activity. This role is often assigned to a student group executive, program coordinator, or activity facilitator. Multiple validators can be assigned to a position.
Responsibilities of a Validator
Experience Record Administrator Toolkit
Forms and Submissions
Resources and Guides
Important Dates
Monthly Application Cycle Deadline
4:30 pm, 15th day of each month
ERCC Review Meeting
Last Wednesday of each month (except December)
Validation Deadline
June 30: Last day to validate experiences between May 1 and April 30 of the most recent academic year.
New and Updated Activities
Check out the list of newly approved or updated experiences and find new opportunities to get involved in!
May 2025 - April 2026
November 2025
- Experiential Learning - New Experiences
- Asper Professional Graduate Students Association (APGSA)
- Syrian Students' Club
- University of Manitoba Muslim Students' Association (UMMSA)
- Experiential Learning - Updates
- College of Nursing Skills Peer Mentorship Program
Community Leadership Development Program (CLDP) - Rady Faculty of Health Sciences Interprofessional Community Engagement
- Science Students' Association (SSA) Tutoring Program
- Social Work Students' Association (SWSA)
- College of Nursing Skills Peer Mentorship Program
- Student Involvement - Updates
- Athletic Therapy Student Association (ATSA)
- Biology Undergraduate Students' Association (BUGS)
- CHRIM Graduate Professional Development Program
- Canadian Black Nurses Alliance - University of Manitoba Chapter (CBNA-UManitoba)
- Collegium Musicum
- Education Students Council (EdSC)
- Inner City Student Council
- Opera Theatre Ensemble
- Physical Education Recreational Kinesiology Student (PERKS) Council
- UM Parks Canada Campus Club
- Undergraduate Microbiology Student's Club (MiSC)
- Undergraduate Psychology Students Association (UPSA)
- University Jazz Orchestra (UMJO) Ensemble
- University Singers Ensemble
- University Wind Ensemble
- University of Manitoba Association of Architecture Students (UMAAS)
- University of Manitoba Concert Band
- University of Manitoba Pharmacy Students' Association (UMPhSA)
- University of Manitoba Symphony Orchestra
- University of Manitoba Women in Computer Science (UMWiCS)
- WISDOM MB Trainee Working Group
- Woman's Chorus
- XIE: eXperimental Improv Ensemble
October 2025
- Experiential Learning - New Experiences
- Manitoba Japanese Speech Contest
- Racial Equity & Inclusion Alliance
- The Entrepreneurial Mindset (TEM)
- Experiential Learning - Updates
- Career Management: International Graduate Student Workshop Series
- International Student Career Success Series
- Port-A-Kindness Campus Mobile Hangout
- Student Referenda Program
- University of Manitoba Sociology and Criminology Association of Students (UMSCAS)
- Women's Centre
- Student Involvement - New Experiences
- Canadian Black Nurses Alliance - University of Manitoba Chapter (CBNA-UManitoba)
- Elders and Traditional Peoples Gathering
- Study Together
- UM Eco Crew
- University if Manitoba Branch of Canadian Aeronautics and Space Institute (UMCASI)
- Student Involvement - Updates
- Biomedical Youth Program
- James W. Burns Leadership Institute Pharmacy Leadership Series
- Psychology Undergraduate Research Experience (PURE)
- Science Students' Association (SSA)
- Undergraduate Psychology Students Association (UPSA)
- University of Manitoba History Students' Association (UMHiSA)
- University of Manitoba Volunteer Program (UMVP)
September 2025
- Experiential Learning - Updates
- University of Manitoba Sociology and Criminology Association of Students (UMSCAS)
- Student Involvement - New Experiences
- Asper Case Experience by Students
- Asper Business Analytics Association (BAA)
- University of Manitoba Bangladeshi Students' Association (UMBSA)
- Student Involvement - Updates
- University of Manitoba Association of Architecture Students (UMAAS)
- The Body Project
- Student Accessibility Services Volunteer Notetaking Program
August 2025
- Experiential Learning - New Experiences
- Side Hustle Program
- Student Involvement - New Experiences
- St. John's College Ambassador Program
- Faculty of Graduate & Postdoctoral Studies Council
- Student Involvement - Updates
- St. Paul's College Students' Association
July 2025
- Experiential Learning - New Experiences
- Experiential Learning Partnerships Student Assistantships
- Fellows in Equity, Anti-Oppression and Social Justice
- University of Manitoba Volunteer Program (UMVP)
- Student Involvement - New Experiences
- BioTalent Bio-economy Deciphered
- UM Behind the Hire: Building Career Readiness through Employer Insights
- University of Manitoba Volunteer Program (UMVP)
- Student Involvement - Updates
- BioTalent Essential Skills
- BioTalent Technical Skills
- MCNHR Research Internship Program
- University of Manitoba Black Students' Union
June 2025
- Experiential Learning - New Experience
- ALC Content and Study Skills Tutor
- ALC Writing Tutor
- ARTS 1110 Teaching Assistant
- Experiential Learning - Updates
- ALC Supplemental Instruction
- Belize: Indigenous Land-Based Foodways
- Leaf Rapids: Northern Community Engagement
- Poverty Awareness & Community Action (PACA)
- Student Involvement - New Experience
- Hindu Students' Council
- Undergraduate Psychology Students Association (UPSA)
- Welcome Mentors
May 2025
- Experiential Learning - New Experiences
- Education Graduate Students Association (EdGSA)
- History Graduate Student's Association (HGSA)
- Student-Organized Market Initiative (SOMI)
- Experiential Learning - Updates:
- Blankstein Momentum Program
- Community Leadership Development Program (CLDP)
- Poverty Awareness & Community Action (PACA)
- University of Manitoba Pre-Law Society
- WSD Science Fair Mentorship Program
- Student Involvement - Updates
- College of Rehabilitation Sciences Student Association (CoRS-SA)
- Darwin Day Symposium
- Fossil Preparation Lab
- IHPSA (Interdisciplinary Health Program Students' Association)
- Organization of Physics Undergraduate Students (OPUS)
- Pathway to Indigenous Nursing Education (PINE)
- Science FUNdamentals University of Manitoba Chapter (SciFUN)
- Science Students' Association (SSA)
- Scientific Social Media (Dept. of Immunology)
- Student Representative on Faculty of Science Committee on Student Standing
- Student Representative on Faculty of Science Local Discipline Committee
- University of Manitoba Ceramics Club
- University of Manitoba Pharmacy Students' Association (UMPhSA)
- Women's Centre
May 2024 - April 2025
April
- Experiential Learning - New Experiences
- Money Management Training
- Port-A-Kindness Campus Mobile Hangout – Community Engagement
- Qualico Bridge to Success Program
- Experiential Learning - Updates
- Career Management: International Graduate Student Workshop Series
- Commerce Students' Association (CSA)
- Community Leadership Development Program (CLDP)
- Plant Science Graduate Student Association
- Poverty Awareness & Community Action (PACA)
- Science Rendezvous
- Social Work Students' Association (SWSA)
- Student Involvement - New Experiences
- UM SynBio
- University of Manitoba Laadliyan
- University of Manitoba Latinx-Hispanic Association
- WISDOM MB Volunteer Program
- Student Involvement - Updates
- Big Sisters Mentorship Program - Arts Student Body Council
- Biological Sciences Graduate Student Association
- Black Student Community
- College of Rehabilitation Sciences Student Association (CoRS-SA)
- Faculty of Agricultural and Food Sciences Students' Organization (FASO)
- Hillel Winnipeg
- Inner City Student Council
- KRM Peer Study Group Program
- Manitoba Environmental Industries Association (MEIA) Student Chapter
- Multidisciplinary Health Research Experience
- Queer and Trans Graduate Student Group (Q&TGS)
- School of Fine Arts Students Association (SOFA SA)
- Segue UofM
- Sexual Violence Awareness & Response Skills (SVAR)
- UMSU Volunteer Program
- University of Manitoba Ceramics Club
- University of Manitoba Debate Club (UMDC)
- University of Manitoba Marketing Association (UMMA)
- University of Manitoba Women in Computer Science (UMWiCS)
March
- Experiential Learning - New Experiences
- Experiential Learning Award
- Charge Ahead Program
- Stu Clark Centre New Venture Championships
- Experiential Learning - Updates
- UManitoba Pre-Dental Society
- Undergraduate Research Award
- Student Involvement - New Experience
- Letter of Participation in Ukrainian Canadian Heritage Studies
- Student Involvement - Updates
- Biology Undergraduate Students' Association (BUGS)
- Biosystems Engineering Graduate Students' Association (BioE Grads)
- Commerce Students' Association (CSA)
- School of Art Student Ambassador Program
- Sustainability Ambassador Program
- The Annual Traditional Graduation Pow Wow Volunteer Experience
- Undergraduate Research Showcase
February
- Experiential Learning - New Experiences
- Stu Clark Centre New Venture Championships
- Student Involvement - New Experience
- Big Sisters Mentorship Program - Arts Student Body Council
- Experience Record Campus Committee (ERCC)
- Student Involvement - Updates
- Asper Students' Co-operative Association (ASCA)
- Bison Sports Awards
- CanU
- Ghana Students' Union of Manitoba (GSUM)
- Indonesian Students' Association in Winnipeg (PERMIKA WINNIPEG)
- University of Manitoba Athletic Council (UMAC)
- University of Manitoba Nigerian Student Association
January 2025
- Experiential Learning - Updates
- Leaf Rapids: Northern Community Engagement
- Student Involvement - Updates
- .devClub
- Bison Sports Awards
- Bison Sports Varsity Athletic
- Centre for Human Rights Research Speakers Bureau
- Faculty of Arts Language Centre Tutor Program
- Faculty of Music Students' Association
- Indigenous Circle of Empowerment
- Language Partners Program
- Manitoba Centre for Nursing and Health Research (MCNHR) Summer Research Internship
- Nursing Association
- Nursing Peer Mentorship Program
- Nutrition Education and Community Outreach (NECO)
- Rec Club Executives
- Student Art Curatorial Selection Committee - School of Art
- UManitoba Undergraduate Leaders in Healthcare (UM-ULH)
- University of Manitoba Actuarial Club
- University of Manitoba Athletic Council (UMAC)
December 2024
- Experiential Learning - Updates
- Asper Mentor Programs for Graduate Students
- Indigenous Career Mentor Program (ICMP)
- Plant Science Graduate Student Association
- Reading to Write Program (RWP)
- Supplemental Instruction
- Student Involvement - Updates
- Active Minds at University of Manitoba
- Buller Greenhouse Volunteers
- CanU Reach
- College of Nursing Skills Peer Mentorship Program
- College of Rehabilitation Sciences Student Association (CoRS-SA)
- Community Health Science Student Council (CHSSC)
- Dr. Gerald Niznick College of Dentistry Student/Faculty Advisory Committee (SFAC)
- Faculty of Arts Student Ambassador Program
- GradSteps
- Graduate Student Volunteer Program
- Honouring Our Indigenous Campus Community
- Interior Design Association of Students (IDAS)
- Introductory Tutor Training
- KRM Peer Study Group Program
- Legal Help Centre
- Multidisciplinary Health Research Experience
- Nursing Students' Association (NSA)
- Nursing Students' Association Mentorship Program
- Organization of Physics Undergraduate Students (OPUS)
- Pro Bono Students Canada (Manitoba) Law Student Volunteering
- REC Club Executives
- Society of Earth Science and Environmental Students (SESES)
- St. Paul's College Students' Association
- Student Accessibility Services Volunteer Notetaking Program
- Summer Undergraduate Research Experience Program
- The Faculty of Architecture Student Ambassador Program
- University of Manitoba Community Law Centre (UMCLC) Law Student Volunteering
- University of Manitoba Graduate Students' Association (UMGSA)
- University of Manitoba IEEE Student Branch Chapter
- University of Manitoba Steel Bridge Society
- University of Manitoba Swing Dance Club (UMSwing)
November 2024
- Experiential Learning
- SCCE New Venutre Builder
- HealthyU - Updated
- Student Involvement - Updates
- Biosystems Engineering Graduate Students' Association (BioE Grads)
- Campus Food Strategy Group
- German Students' Association
- Graduate Nursing Students' Association (GNSA)
- Intercultural Leadership Program
- International Centre Orientation
- Neechiwaken Indigenous Peer Mentor Program
- President's Student Leadership Program
- Price Faculty of Engineering - Student Ambassador Program
- Psychology Undergraduate Research Experience (PURE)
- Science Co-op Student Outreach, Leadership, and Peer Mentoring Program
- Senate and Senate Committees
- Students Targeting Aging Research (STAR)
- University of Manitoba Orientation Volunteers
- University of Manitoba Student Ambassadors
- Volunteer Language Exchange Program
- Welcome Mentors
October 2024
- Student Involvement
- Biology Undergraduate Students' Association (BUGS) - New position(s)
- Men in Dialogue (MinD) Program
- Polish Students' Association (PSA)
- UM Students Leading Change (SLC) Conference
- University of Manitoba Food Bank *New position(s)
- University of Manitoba Programming Projects Club (UMPPC)
September 2024
- Experiential Learning
- Bison Spirit Indigenous Leadership Program
- Mahkwa omushki kiim: Pathway to Indigenous Nursing Education (PINE) - Turtle Island and Aotearoa
- Science Rendezvous
- The Body Project
- UM Indigenous Student Community Volunteers
- University of Manitoba Anthropology Students’ Association (UMASA)
- University of Manitoba Indigenous Students' Association
- WSD Science Fair Mentorship Program
- Student Involvement
- Career Management: International Undergraduate Student Workshop
- Graduate Student Research Workshop Series
- Library Research Essentials Workshop Series
- Segue UofM
- SSA Entrepreneurial Skills Workshop Series
- SSA Research Ready Workshop Series
- Student Representative on Faculty of Science Committee on Student Standing
- Student Representative on Faculty of Science Local Discipline Committee
- The Manitoba Law Journal
- UMSU Super Clinic
- University of Manitoba Pre-Medical Club (UMP)
May 2024
- Experiential Learning
- Manitoba Neuroscience Network - Brain Awareness Week
- Winnipeg Brain Bee
- Student Involvement
- BioTalent Canada’s Essential Skills Fundamentals Training Program
- Community Leadership Development Program (CLDP)
- Fossil Preparation Lab
- Girls in Science Event Coordinator
- Graduate Students of Kinesiology And Recreation Management Association (GSKARMA)
- High School Symposium Event Coordinator
- Let's Talk Science Assistant Coordinator
- Let's Talk Science French Assistant Coordinator
- Let's Talk Science Volunteer
- Let's Talk Science: Event Coordinator
- Poverty Awareness & Community Action (PACA)
- Queer and Trans Graduate Student Group (Q&TGS)
- Racial Equity and Inclusion Alliance
- University of Manitoba Pre-Law Society
- University of Manitoba Wetlanders
May 2023 - April 2024
April 2024
- Experiential Learning
- Belize: Maya Wellness
- Student Involvement
- IHPSA (Interdisciplinary Health Program Students' Association)
- St John's College Student Association (SJCSA) Executive
March 2024
- Experiential Learning
- Student Leadership Development Program (SLDP)
- University of Manitoba Pep Band Club
- Work-Study
- Student Involvement
- Board of Governors and Board of Governors Committees
- Faculty of Science Student Ambassadors Program
- UM Orientation Volunteers
- University of Manitoba Black Students' Union
- University of Manitoba WIN Herbarium
February 2024
- Experiential Learning
- Labour Studies Students' Association (LABSSA)
- Student Involvement
- Sustainability in Academics Subcommittee
January 2024
- Student Involvement
- Rainbow Pride Centre
- St. John's Ambulance Division 281
October 2023
- Experiential Learning
- Afro-Caribbean Mentorship Program (ACMP)
- Better Together
- Centre for Human Rights Research: Period Poverty and Equity
- Student Involvement
- Lockhart Planetarium Show Host
- SSA Science Mentorship Program
- Undergraduate Microbiology Club Mentoring Program
- Univeristy of Manitoba Foodbank
Supplemental Information
1. Criteria for Experiential Learning and Student Involvement
For an experience to be recognized as Student Involvement, it must meet the following criteria:
- The experience must not be for academic credit (i.e. not part of a class / a requirement for a course),
- The experience must be affiliated with or under the direction of a University of Manitoba Faculty, Department or administrative unit; UMSU; or GSA.
- The experience and the positions within it must have clear descriptions and offer an opportunity for students to gain and/or develop specific competencies identified from the UM Competencies Framework.
For an experience to be recognized as Experiential Learning, it must meet the six criteria of Experiential Learning at UM.
2. Glossary of Terms
Coming soon.
3. Experience Record Campus Committee
The ERCC consists of the following members:
The following must be present during the review meeting (the designate is a staff member within the CCELC assigned by the designator):
- CCELC Director or their designate
- Student Experience and Development (SEAD) Lead or their designate
- SEAD Coordinator or their designate
- Experiential Learning Partnerships Lead or their designate
Other invited ERCC members:
- A CCELC Student Representative, (could be a Peer Involvement Advisor or a student staff member)
- A Representative from UMSU
- A Representative from UMGSA
4. Experience Record Crest of Approval
The Experience Record Crest of Approval is available to staff and students to be used on promotional pieces. The Experience Record Crest quickly tells students that an experience is recognized and approved and that participation in the activity will be reflected on a student's Experience Record.
Please note that the Experience Record Crest must adhere to the following guidelines:
- Only permitted on promotional material of experiences in the Experience Catalogue.
- The Crest should be no smaller than 1 inch in width.
- The Crest cannot be altered in any way aside from its size as outlined above (includes no overlay on the stamp).
- The Crest should not be rotated further than 75 degrees.
Experience Record Crest of Approval Files
Other logos of approval
Full horizontal logo
Abbreviated horizontal logo
Experience Record checkmark
Contact us
Experience Record Team
65 Chancellor Circle, UMSU University Centre
University of Manitoba
Winnipeg, MB R3T 5V6 Canada
Monday to Friday, 9:00 am to 4:00 pm