Deferred and Missed Final Exams
There is a final examination period at the end of each term.
Students are advised to check their final examination schedule on Aurora under Registration & Exams – My Exams. For detailed final examination information, refer to the Registrar's Office website: Final Exams | University of Manitoba
Exam schedules are typically available by the voluntary withdrawal date of each term.
Students are obligated to be available for the entire duration of the examination period (if they have final examinations scheduled), as examinations may be scheduled at any time during the examination period. Students should not make travel plans during the examination period, as vacation, holiday, or personal travel plans are not considered valid grounds for a deferred examination except in exceptional circumstances.
A deferred examination is a privilege that may be granted to a student who is unexpectedly unable to write an examination as scheduled or who knows in advance that they will be unable to write an examination at the scheduled time due to extenuating circumstances.
Students may request a deferred examination on the grounds that they are unable to write the examination due to:
-Acute medical conditions, including sudden illness or injury;
-Chronic medical conditions that temporarily affect academic participation;
-Verifiable compassionate circumstances;
-Participation in an inter-university, provincial, inter-provincial, national, or international scholastic or athletic event;
-Religious or cultural obligations;
-Other unexpected circumstances beyond the student's control.
Deferred examination applications, including all available supporting documentation, must be submitted within 48 hours of the date of the missed examination. If more than one examination is missed, the deferred examination application must be submitted within 48 hours of the last examination missed.
Supporting documentation should satisfy the following criteria:
-Supports the circumstances affecting the student's ability to write the examination as scheduled;
-Dates specified on the documentation should correspond to the examination date(s) affected;
-Documentation may include obituary notices, death certificates, funeral programs, medical certificates, counselling/treatment letters, documentation relating to acute or chronic medical conditions, letters confirming participation in academic or athletic competitions, legal documents, police reports, Student Accessibility Services documentation, military documentation, or other documentation demonstrating the student's inability to write the examination.
A deferred examination is not granted until all required documentation has been submitted, and an approval email has been issued by the Undergraduate Program Office.
All information and documentation submitted in support of a deferred examination request may be subject to verification. Making a false or misleading claim, or submitting altered, fraudulent, or forged documentation, may constitute an offence under the Student Discipline Bylaw. Penalties may range from a failed grade in the course to suspension or expulsion.
Important: Deferred examinations are typically scheduled within 30 working days from the end of the examination period from which the examination was deferred. Students must remain available until all examination obligations are fulfilled.
Use of Self-Declaration for Brief or Temporary Student Absences Policy
Students may use a Self-Declaration, where permitted under the Self-Declaration for Brief or Temporary Student Absences Policy. Information including valid and non-valid reasons for use of the policy, can be viewed at: Self-Declaration for Brief or Temporary Student Absences
Submission of a Self-Declaration does not automatically guarantee approval of a deferred examination request.
Submission of multiple Self Declarations forms may not be permitted.
Important Note Applicable to Current Asper Students:
Asper students with any previous record of university examination deferral(s) may be required to provide additional supporting documentation for their deferred examination request. Please be aware that a Self-Declaration alone may not be considered sufficient. Requests will be assessed on a case-by-case basis.
Note: Prior to completing a deferred examination application form, Asper students must review the deferred examination information above.
All applications are reviewed individually by an Academic Advisor in the Asper Undergraduate Program Office, Room 206 Drake Centre Building (advising hours are Monday to Friday, 9:00 a.m. to 4:00 p.m.).
Important web links:
RE-DEFERRED EXAM
Re-deferrals will only be considered in truly exceptional circumstances on a case-by-case basis by the Associate Dean (Undergraduate Programs).
-To obtain a re-deferral approval, Asper students will be required to meet with the Associate Dean, Undergraduate Programs, in person. Students must submit their re-deferral request through the Undergraduate Program Office. Students should not contact the Associate Dean's Office directly for approval purposes.
-If approved, a re-deferred examination will be scheduled for the next regular examination period in which the course is offered (could be up to one year from the date of the originally scheduled examination, or longer if the course is not offered annually).
-Subsequent requests for examination re-deferrals may result in the student being denied registration in the current or future term until all outstanding examination obligations are complete. An Advisor Hold may be placed on the student's Aurora account to prevent future registration.