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Change your personal information

For important information and updates, ensure your Aurora account contact information is up-to-date.  It is your responsibility! There are several ways to change contact information such as email, postal addresses and name changes at the UM.

On this page:

Updating your Residency Status  Canadian Indigenous Ancestry Declaration    

Update your Contact Information    Preferred Name Changes      

Legal Name Change   Gender Designation Emergency Contacts

 

Updating your residency status

Residency Change deadlines

  • Fall 2025 Term Residency updates
  • Winter 2026 Term Residency updates

Permanent Residents and Refugees/Protected Persons

If you have obtained Canadian Citizenship, are a Permanent Resident or have Refugee/Protected Persons Status, you are eligible for domestic tuition rates.

To ensure you have been assessed the correct fees, you must present suitable documentation to the Registrar’s Office and request a change of citizenship status. Documentation must be presented prior to the Revision Deadline for the term of study in order to affect your status and fee assessment in that term.

Update my residency status
  • Locate and select the “update my residency status” card. 
  • Fill out the online form.
  • Upload the required documentation.
  • Submit.

Documents Required for Updating Residency Status

Reason Document Required
Permanent Residency Confirmation of status change from Service Canada, Landing Document, or Permanent Residence Card
Refugee/Protected Person Status Notice of Decision
Canadian Citizenship Citizenship Certificate or Citizenship Card
Minnesota Reciprocity Tax return for the previous year, one applicable piece of identification

If you submit your Change of Residency request AFTER the registration revision deadline your tuition fees will still be charged at the International Rate until the next term of study. Review our Important Dates and Deadlines page for more information on the revision period dates.

Canadian Indigenous Ancestry Declaration

The UM is committed to Indigenous Achievement and to ensuring the success of First Nations, Métis, and Inuit students and graduates. If you have not previously declared your ancestry or want to change your response:

  • Locate and select the “Canadian Indigenous Ancestry Declaration” card.
  • Fill out the online form. 
  • Opt in to subscribe to receive communications from the UM Indigenous community.
  • Submit.

Change contact information

You can update/make changes to your personal information through Aurora. 

  • Locate and select the “My personal information” card.
  • By selecting edit or add new, you can update your preferred name, gender, add an alternative phone number or email, and update your emergency contact information.
  • Make your updates and select add or update to save your changes.
  • The greyed-out boxes cannot be changed.

These request will appear as soon as you save your changes. 

Preferred name changes

At the UM, students are primarily known to staff and professors by their preferred or chosen name. if you want to be known by your preferred name, you must designate it through your aurora account.  

Once you have set your preferred name you can:  

 
  • Change your ID:
    • You can get an updated Photo ID card using your preferred name. 
  • Update your computer account: 
    • You can update your computer account by submitting a service request to the IST Help Desk.

Legal name change

The university uses your full legal name on its records, transcripts, and on graduation documents. Abbreviated or anglicized names should not be used unless they have been legalized with documentation.

If your legal name changed after graduation and you will need to submit a request to order a replacement parchment. 

If you have legally changed your name since you first applied to university, you must submit a request for a change of legal name to the Registrar’s Office.

How to change your Legal Name

  • Locate and select the “Legal Name Change Request” card. 
  • Fill out the online form.
  • Upload the required documentation.
  • Review the student declaration.
  • Submit.

Your request will be reviewed and processed within 5-10 business days. 

The university uses your full legal name on its records, transcripts, and on graduation documents. Abbreviated or anglicized names should not be used unless they have been legalized with documentation.

If your legal name changed after graduation and you would like to order a replacement parchment, please visit our Proof of Graduation page for instructions.

If you have legally changed your name since you first applied to university, you must submit a request for a change of legal name to the Registrar’s Office.

 

If you are born outside of Manitoba, you must contact your province or country of birth to legally change your biographical information.

Gender Designation

Currently, only three sex designation options, M, F, and Non-binary (which include Two-spirited, Trans, Transgender, and/or Intersex) are available within the Aurora system and are collected and recorded for statistical purposes only. University records require one of these binary choices for statistical purposes and to comply with provincial reporting requirements. This information is not disclosed on transcripts, diplomas or class lists. 

If you are born outside of Manitoba, you must contact your province or country of birth to legally change your biographical information.

The Vital Statistics Agency provides information on how to legally change your sex designation in Manitoba.

Gender Designation

  • Fill out the Gender Designation Change Form.
  • Submit the form with all the required documentation by email to Registrar.Office@umanitoba.ca. (if you are emailing from a personal email, we require that you also include a copy of your government-issued photo ID).

Your request will be reviewed and processed within 5-10 business days.

Emergency contacts

To add a new or change an existing emergency contact:

  1. Login to Aurora.
  2. Locate the "My personal information" card.
  3. Select the "View/update personal information" link.
  4. Scroll down to find the Emergency Contacts box.
  5. Select "Add New" or the edit icon on the contact you want to update.
  6. Enter data (ensure province, postal code and country are entered).
  7. Select "Submit" to finalize changes or additions.

Other things to consider

While the UM allows students to change portions of their biographical information on their student record.  It's important to be aware of the implications of these changes:

Student ID card

Student ID cards are often used to verify identity at examinations and other University services. It is recommended that you change your name and photo on your student ID, by submitting your request for a new photo ID Card. 

 

Housing

You can explore options for housing accommodations with a Residence Life Coordinator to find the best fit for your specific needs, contact the student residences office to book an appointment.

If you would like to update your information held at their office, send an email to the student residences office with the changes you want made to your record.